Cross border engagement and key country events lead

1 month ago

india Excelya Full time

Excelya is one of the leading CROs in Europe, founded in 2014 and headquartered in Paris. Our global team is composed of 900+ experts who understand the critical needs of clients and provide trial solutions across a broad spectrum of therapeutic areas.


We take a one-team approach to work: our shared success is the result of collaboration at every stage of a project, from regulatory affairs and clinical operations to quality assurance and strategic development.


Excelya's vision is to achieve new advances in the field of healthcare and expertise in research development. Our goal is to help our clients deliver life-changing therapies collaboratively, so we can transform tomorrow together and to become the clinical research leader in Europe.

For our team members, excelling with care means benefitting from a stimulating professional environment that encourages personal, intellectual, and operational participation so that together we can be the best in our field.


We commit to giving each Excelyate the means to express their natural talents, develop their full potential and invest their unique selves in our unique projects.


To learn more about us, visit www.excelya.com.


Excelya is currently seeking for a qualified candidate to join our team for the position of Cross border engagement and key country events lead.


The role:

Reviews multicountry engagement requests and aligns with local regulations and requirements.

Creates respective approval queues with local medical of the expert's country.

Designs methodology of review and approval, and QC against local requirements.

Maintains up to date on local requirements of countries in scope.

Serves as special matter expert for key countries/zones on local events management and stakeholder engagement execution.

Establishes a strong global-local relationship and facilitates cross functional alignment.


Main responsibilities and tasks:

  • Partner with transversal brand teams, creative agencies, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders.
  • Provide input regarding site selection, service contractors, contract negotiation and budget planning.
  • Facilitate vendor selection.
  • Adhere to company policies, particularly those related to transparency and compliance.
  • In charge of on-site meeting management, as well as technical and analytical support for hybrid and virtual meetings.
  • Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, either directly or through a third party.
  • Plan and organize different types of meetings, identify risks early in the process and set up a risk mitigation plan. Provide hands-on management of all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues.
  • Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved.
  • Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for virtual platforms, as well as other meeting technology solutions.


Educational Background

  • Bachelor’s degree.
  • Fluent in written and spoken English.
  • Direct experience in the pharmaceuticals and life sciences space.
  • Proficient in MS Office.
  • A minimum of 3 years of meeting planning experience.
  • This position may require up to 50% of overall travel, including weekends.
  • Strong relationship builder, customer-service oriented.
  • Organized and flexible, able to quickly grasp and implement new concepts.
  • Event and congress knowledge regarding meeting planning and reporting results.
  • Financial acumen as it relates to budget management and spend analysis.
  • Ability to collaborate and deliver solutions in a complex environment.
  • Innovative mindset, digital literacy.
  • Able to adapt to changing business priorities.
  • High attention to detail.
  • Accountability and sense of urgency, proactive and able to find flexible solutions on the spot when challenges arise.

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