Virtual Operations Coordinator

2 weeks ago

kozhikode, India beBeeAdministrative Full time

Job OverviewAs a dedicated professional, you will be responsible for managing the operational and back-office tasks of our organization. This role involves providing invaluable administrative support to US-based businesses by serving as the main point of contact, managing correspondence, and addressing inquiries.Key ResponsibilitiesAdministrative/Executive Assistance: Manage executives' schedules, handle emails and messages, prepare documents, reports, and presentations.Excel and MIS Reporting: Utilize advanced Excel skills to generate insightful MIS reports, prepare spreadsheets, and dashboards providing key stakeholders with accurate data-driven insights for informed decision-making.Handle Business Operations: Drive seamless business operations by overseeing and optimizing key processes, fostering cross-functional collaboration, and implementing efficiency-enhancing initiatives to achieve organizational objectives.Project Management: Oversee project planning, execution, and tracking to ensure timely delivery and alignment with business goals; coordinate cross-functional teams, manage project timelines, and mitigate risks to drive successful project outcomes.Data Management: Perform accurate data entry, maintain organized records, and manage file systems to ensure easy retrieval and secure storage of important information.Research: Conduct online research to gather relevant data and information and prepare summaries and reports to support decision-making.Vendor Management: Manage communication, documents, and invoices; process and track orders and take care of compliance and vendor contracts.RequirementsMinimum 3 years of full-time corporate work experience.Exceptional written and verbal communication skills.Bachelor's/Master's degree.Advanced proficiency in Excel/Google Sheets (formulas, pivot tables, data visualization).Excellent time management and organizational abilities.Demonstrated ability to identify and resolve issues proactively.A team player who can collaborate effectively with colleagues at all levels.Ability to prioritize tasks and work independently in a remote setting.Prior experience in US healthcare (insurance, billing, or administration) is a plus.Schedule and Logistical RequirementsEastern Time - 6:30 p.m. - 3:30 a.m. IST, Monday - Friday.Pacific Time - 9:30 p.m. - 6:30 a.m. IST, Monday - Friday.Quiet and brightly illuminated work environment.Laptop with Minimum 8GB RAM, I5 8th gen processor.720P Webcam and Headset.A reliable ISP with a minimum speed of 100 Mbps.Smartphone.

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