Office Executive

4 weeks ago


Mumbai, India Artha Group Full time

Role:
Join our prestigious venture capital fund as a Front Office Executive, where your organizational prowess and quick thinking will be instrumental in ensuring the seamless operation of our front office. As a key orchestrator of operational excellence, you will manage everything from the front desk experience to office asset and courier coordination. If you are a highly presentable professional with a knack for navigating a fast-paced environment, apply now to be part of our dynamic team

Job Responsibilities:

Front Desk Management:
Ensure a polished and welcoming reception experience for all visitors.
Efficiently handle incoming calls and direct them to the appropriate personnel.
Office Management:
Oversee day-to-day office operations with an eye for detail.
Maintain a well-stocked and organized office environment.
Coordinate with vendors for prompt office maintenance and repairs.
Office Asset Management:
Keep meticulous track of office assets, ensuring their optimal functionality.
Streamline the allocation and retrieval of office assets for employees.
Courier Management:
Handle incoming and outgoing couriers promptly and securely.
Maintain precise records of all shipments.
Travel and Accommodation Coordination:
Quickly and efficiently assist in ticket and hotel bookings for team travel.
Navigate the logistics of team travel arrangements with finesse.
Event Execution Support:
Provide on-the-go assistance in organizing and executing office events.
Tackle logistical challenges with a solution-oriented mindset.
Petty Cash Management:
Manage petty cash disbursements with accuracy and discretion.
Reconcile petty cash transactions in a timely manner.
Vendor Management:
Cultivate effective relationships with vendors for seamless service.
Negotiate terms and monitor service levels to ensure optimal performance.
Purchase Management:
Execute purchase requisitions swiftly, obtaining competitive quotes.
Employ quick thinking to negotiate and secure favorable terms.

Qualifications and Skills:

Bachelor‘s degree in Business Administration or related field.
Proven experience in a similar role, preferably in a venture capital or financial services environment.
Exceptional organizational and multitasking abilities.
Strong communication and interpersonal skills.
Proficient in Microsoft Office Suite.
Demonstrated ability to thrive in a fast-paced environment.
Quick thinking on the toes to handle unexpected challenges.
Strong attention to detail and accuracy in execution.
Willingness to do what it takes to ensure smooth office operations.



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