Executive Assistant

Job Description Job Summary We are looking for a highly organized, self-driven, and proactive Executive Assistant who can operate as an extension of leadershipensuring business priorities, operations, and projects move forward seamlessly. This role demands a go-getter mindset, the ability to anticipate needs, and the confidence to take charge in driving execution without waiting for direction. You will be responsible for coordinating cross-functional activities, ensuring timely follow-ups, managing reporting, and supporting operational and strategic initiatives, while making sure progress and decision-making continue seamlessly even in the absence of leadership. The ideal candidate will combine strong organizational skills with the initiative and resilience needed to deliver results in a fast-paced environment. Key Responsibilities 1. Follow-ups & Execution Coordination - Own the follow-up process on tasks assigned to team members, ensuring they progress as planned and are completed on time. - Drive timely delivery of client outputs, monitor feedback, and coordinate follow-up actions as required. - Identify and resolve roadblocks by diagnosing leadership or process-related challenges. - Act as a bridge between leadership, employees, and external stakeholders to facilitate execution. - Maintain accountability across teams by tracking action items and escalating when necessary. 2. Project Management - Ensure client-related projects meet timelines and expectations, addressing concerns proactively. - Plan, track, and execute projects to align with business objectives. - Work closely with various departments to streamline implementation and workflow integration. - Monitor project progress, manage timelines, and provide regular updates to leadership. - Identify risks, propose solutions, and ensure project continuity without requiring constant leadership input. - Assist in the development and refinement of business processes for improved efficiency. 3. Operational Coordination & Support - Ensure smooth execution of operational and cross-departmental activities. - Facilitate communication and coordination between teams to improve efficiency. - Identify gaps in processes and proactively address them to prevent delays. - Support process optimization and implementation of workflow improvements. 4. Reporting & Documentation - Compile and maintain reports, company records, and project documentation. - Organize data, develop dashboards, and track key performance metrics. - Ensure accurate and timely reporting for informed decision-making. 5. Strategic and Other Responsibilities - Support the rollout of new initiatives that enhance business performance and operational efficiency. - Take responsibility for high-priority or time-sensitive tasks, ensuring they are completed accurately and on schedule. - Manage professional and personal scheduling for leadership to optimize time allocation. Skills & Qualifications - Experience: 27 years in Executive Assistance, Operations, or Project Management roles. - Leadership Continuity: Proven ability to take initiative, drive outcomes, hold teams accountable, and maintain momentum in the absence of leadership. - Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Familiarity with productivity and automation tools (including AI-based tools where relevant). Experience with project management platforms (ClickUp, Asana, Trello) and BI tools (Power BI, Tableau). - Communication: Exceptional verbal and written communication skills; confident in engaging with clients and stakeholders. - Self-Motivation: Ability to work independently, anticipate needs, and take ownership of outcomes. - Problem-Solving: Proactive approach to identifying and resolving challenges. - Professionalism: Discreet handling of sensitive information and strong representation of the company.