3 Days Left Executive Assistant to Chairman

4 weeks ago

Chennai, Tamil Nadu, India TRDFIN Support Services Pvt Ltd Full time
We are seeking a highly organized, proactive, and discreet Executive Assistant to support our Chairman in a fast-paced and dynamic environment, ensuring the seamless coordination of administrative, strategic, and personal tasks.

Note: This position will close on 15th August 2025. Immediate Joiners Preferred.

Position Title: Executive Assistant to the Chairman

Location: Chennai

Reports To: Chairman

Experience: 5+ years in a similar role

Employment Type: Full-time

Key Responsibilities

1. Administrative Support

 Manage the Chairman's calendar, including scheduling appointments, internal and external meetings, and travel itineraries (domestic and international).

 Prepare, review, and handle correspondence, emails, reports, and documents on behalf of the Chairman.

 Maintain organized records, files, and databases to ensure confidentiality and accuracy.

 Track deadlines, prioritize tasks, and manage reminders for the Chairman.

2. Communication & Coordination

 Serve as the primary point of contact between the Chairman and internal/external stakeholders.  Coordinate communication with senior leadership, board members, government officials, clients, and partners.

 Draft high-quality correspondence, memos, reports, presentations, and other documents.

3. Meeting & Event Management

 Organize and manage logistics for meetings, including preparing agendas, documenting minutes, and following up on action items.

 Plan and coordinate special events, conferences, and strategic meetings as directed by the Chairman.

4. Strategic & Business Support

 Conduct research and prepare briefing notes on key topics, markets, competitors, or regulatory updates.

 Assist the Chairman in tracking strategic initiatives, business decisions, and performance metrics.  Provide support in confidential business matters and ensure effective and timely execution.

5. Personal Assistance

 Assist the Chairman with personal tasks, appointments, and logistics, as required.

 Handle all personal and professional matters with the highest level of discretion and confidentiality.

Required Skills & Qualifications

 Proven experience as an Executive Assistant, preferably in a CXO-level role.

 Exceptional written and verbal communication skills.

 High level of integrity and discretion in handling confidential information.

 Excellent organizational and time management skills.

 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other productivity tools.

 Strong interpersonal skills with the ability to collaborate effectively across teams and with senior stakeholders.

 Ability to multitask, prioritize effectively, and thrive in a fast-paced environment.

 Willingness to work flexible shift timings and provide support in a hybrid or remote work setup.

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