Office Assistant

4 days ago

Tiruvalla KL IN TrueAds Pvt Ltd Full time

1 Job Summary The Office Assistant will support day-to-day administrative activities assist printing and production operations coordinate logistics handle courier tasks and support purchase-related activities The role ensures smooth workflow between departments and timely completion of operational tasks 2 Key ResponsibilitiesA General Office Administration Maintain office cleanliness stationery and supplies Manage incoming and outgoing calls emails and visitor coordination Assist in preparing documents quotations work reports and basic data entry Maintain filing systems physical digital for bills work orders and client documents Support management in day-to-day office tasks and follow-ups B Printing Production Support Coordinate job orders between designing printing digital solvent UV and finishing teams Assist in monitoring job progress and update status to the operations team Help in arranging materials needed for printing cutting lamination and fabrication Maintain job sheets material usage data and daily production logs Ensure timely dispatch of completed print jobs to clients or installation teams C Logistics Courier Coordination Handle daily courier bookings DTDC Professional Bluedart etc Maintain a log of all incoming and outgoing parcels Ensure proper packing and labeling before dispatch Coordinate with delivery partners for pickups and tracking of consignments Support in arranging vehicle transport delivery schedules and local material movement D Purchase Inventory Assistance Assist the purchase department in collecting quotations and comparing prices Coordinate with suppliers for material orders delivery status and follow-ups Verify received materials with purchase orders quantity quality and specifications Maintain inventory records for printing media inks accessories and office supplies Inform management when stock levels are low and require replenishment E Support for Field Installation Teams Arrange materials and tools for field installation teams Coordinate the movement of hoarding materials frames banners and boards Maintain records of tools and materials issued and returned Assist in preparing job packets for installation work 3 Required Skills Qualifications Minimum 1-2 years of experience in office administration or operations printing industry preferred Basic knowledge of printing materials machines and production workflow is an added advantage Proficiency in MS Office Excel Word and basic computer operations Good communication skills in English Malayalam and Hindi optional Strong time-management multitasking and coordination abilities Ability to work in a fast-paced production environment 4 Personal Attributes Polite responsible and proactive attitude Strong attention to detail and organizational skills Willingness to support multiple departments Ability to travel locally for purchase or delivery tasks when needed FOR MORE DETAILS CALL 8089542929 Job Type Full-time Pay 8 906 90 - 16 000 00 per month Education Secondary 10th Pass Preferred Willingness to travel 25 Preferred Work Location In person

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