HR AdministratorPre Hire/ Contracts Administration

Job Description

Company Description

Version 1 has celebrated over 28 years in Technology Services and continues to be trusted by global brands to deliver solutions that drive customer success. Version 1 has several strategic technology partners including Microsoft, AWS, Oracle, Red Hat, OutSystems and Snowflake. We're also an award-winning employer reflecting how employees are at the heart of Version 1.

We've been awarded: Innovation Partner of the Year Winner 2023 Oracle EMEA Partner Awards, Global Microsoft Modernising Applications Partner of the Year Award 2023, AWS Collaboration Partner of the Year - EMEA 2023 and Best Workplaces for Women by Great Place To Work in UK and Ireland 2023.

As a consultancy and service provider, Version 1 is a digital-first environment and we do things differently. We're focused on our core values; using these we've seen significant growth across our practices and our Digital, Data and Cloud team is preparing for the next phase of expansion. This creates new opportunities for driven and skilled individuals to join one of the fastest-growing consultancies globally.

Job Description

We are seeking a proactive and detail-oriented HR Administrator to join our dynamic People Operations team. This role offers broad exposure across HR functions, with a focus on contracts administration, onboarding, HR systems, and UK and ROI legislation compliance. You will collaborate with Recruitment, HR, Legal, and Delivery teams to ensure accurate and compliant contract issuance and onboarding processes.

Key Responsibilities

- Issue Employment Contracts, coordinating with Recruitment, HR, Legal, and Delivery teams.
- Ensure UK and ROI legislation compliance compliant contracts using appropriate templates.
- Manage documentation workflows in IRIS, SpringCM, and DocuSign for contract initiation and execution.
- Track and verify contractor documentation including insurance certificates and incorporation documents.
- Ensure timely completion of compliance checks such as Right to Work and insurance verification before onboarding.
- Maintain audit trails for Status Determination Statements (SDS) and CEST assessments.
- Maintain and update employee records in the HR system, ensuring accuracy, consistency, and GDPR compliance.
- Act as the first point of contact for incoming HR queries, resolving straightforward issues and escalating complex matters.
- Support renewals and extensions by reassessing UK and ROI legislation compliance status and updating documentation.
- Assist the wider HR team with key projects and ad hoc tasks as required.
- Advocate for continual improvements in pre-hire processes and contractor engagement models.

Qualifications

- Strong understanding of UK and ROI legislation compliance and its implications for contractor engagements.
- Experience in HR administration, contract compliance, or workforce operations.
- Proficiency in documentation systems such as IRIS, SpringCM, and DocuSign.
- High level of accuracy and attention to detail.
- Strong organisational and time-management skills.
- Excellent interpersonal and communication abilities.
- Intermediate competency with MS Office Suite, particularly Excel, Outlook, and Word.
- Ability to manage sensitive data with discretion.
- Ability to prioritize tasks and work to deadlines in a fast-paced environment.

Personal Attributes

- Positive, proactive approach to problem-solving.
- Resilient and tenacious, able to work under pressure.
- Collaborative team player with the ability to influence and build relationships.
- Strong listening skills and commitment to meeting deadlines.

Additional Information

Why Join Us

You'll be part of a supportive and forward-thinking HR team, with opportunities to contribute to meaningful projects and develop your career. We value collaboration, innovation, and continuous improvementand we're committed to creating an inclusive and engaging workplace. We are an equal opportunities employer. Please refer to our Diversity & Inclusion statement located at: https://www.version1.com/careers/culture/

At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their well-being, professional growth, and financial stability.

One of our standout advantages is the ability to work with a hybrid schedule along with business travel, allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits, including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology.

We prioritise the health and safety of our employees, providing private medical and life insurance coverage, as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat.

Our employee-designed Profit Share scheme divides a portion of our company's profits each quarter amongst employees. We are dedicated to helping our employees reach their full potential, offering Pathways Career Development Quarterly, a programme designed to support professional growth.