Executive PMO Analyst 4+yrs

Job Description

Job Description

Executive PMO Analyst - Finance Technology

Role Profile

- Reporting to the Portfolio Manager, the PMO role provides data management, collation and reporting services to the PMO function. The role sits within a Portfolio division reporting to the divisional PMO Team Lead.

- Working closely with both the Portfolio Lead and other PMO Analysts, the role is responsible for gathering, collation, calculation and presentation of Management Information (MI) related to the management of Client change projects and programmes, in line with client relevant process and standards. The client Project Management Policy defines the approach that must be followed by all projects, and details of the approach are documented in the Change Framework, which defines governance, processes and artefact templates. The Change Framework is used for all client projects and project data is held in the Clarity PPM tool for ease of reporting.

- The role acts as a key support function and acts as first-line QA by monitoring the quality of data, ensuring this is maintained up to date and complete before being presented to senior stakeholders.

- Working within the Integration Portfolio, the Analyst will support the PMO team to ensure adoption and alignment to the Change Framework, provide data collation, reporting support and data administration and assurance.

- NOTE: depending on current demand, the PMO Support role may be aligned with supporting a specific programme on an ad hoc basis.

Candidate Profile/Key Skills

- PMP, Prince2 or degree from recognized university.
- Excellent information management, collation and reporting skills, and proficiency with reporting tools such as Clarity PPM or other similar PPM tools.
- Exposure to Power BI reporting.
- Strong time management, workload planning and organisational skills.
- Basic understanding about financial/accounts principles.
- Excellent written presentation and documentation management skills.
- Excellent interpersonal and communication skills proven ability to work within a team.
- Experience in a similar support role.
- A strong customer service focus and the ability to build effective working relationships with employees and external stakeholders/suppliers.
- The ability to work effectively in a team environment and to process deadlines.
- High attention to detail and an orderly approach to processing.

Detailed Responsibilities

- Adopt and embed best practice into all new projects through the alignment to the Change Framework.
- Produce the required artefacts for the various stage gates as defined in the Change Framework and retain these centrally as well any associated approvals.
- Make sure that when a project deviates from the defined stage gate criteria, that the exceptions process is followed and approved by the Portfolio PMO.
- Act as a Change Framework Champion across the stakeholder community for your projects.
- Maintain the data for the resourcing landscape across Finance Technology and provide the budgetary review based on grades, location, alignment to Change/Run deliverables, spans and layers.
- Ownership of the statement of works and purchase order process. Maintenance of data pertaining to drawdown of funds by vendors.
- Assist in and maintain the Joiners, Leavers and movers data. Maintenance of email distribution lists based on the JML process.
- Maintenance of structure of information on sharepoint.
- Provide time sheeting reports across all deliverables for the team. Follow up on delinquent timesheets.
- Provide MI on Learning and Development tasks assigned to resources across Finance Technology.
- Work with Portfolio Manager and/or PMO Analysts to ensure completeness and currency of project, programme, and portfolio data in the relevant PM system(s).
- Amalgamation, filtering, and consolidating of project, programme and portfolio data for analysis and reporting purposes.
- Collate data to support risk identification and evaluation, maintaining a clear and accurate risk log.
- Gather data/information on potential ideas and solutions, developing an understanding of cost/benefit principles.
- Production of project, programme, and portfolio reports, in line with Group Transformation standards.
- Management of training and travel calendar centrally across Finance Technology.