Administrative Officer Jobs Opening in Kanil publisher at Adyar, Aminijikarai, Guindy, ChennaiLess

Job Overview An Administrative Officer plays a vital role in ensuring the smooth functioning of day-to-day office operations by overseeing administrative tasks, managing resources, coordinating with departments, and supporting management in decision-making processes. The role involves planning, organizing, supervising, and controlling administrative activities to ensure efficiency and compliance with company policies and statutory regulations. The Administrative Officer serves as the backbone of the organization, ensuring proper coordination between departments, maintaining office discipline, and providing administrative support for smooth organizational functioning. Key Responsibilities 1. Office Administration & Coordination Oversee the daily operations of the office and ensure efficient workflow across all departments. Act as the central point of contact between management, employees, and external stakeholders. Monitor and manage office supplies, inventory, and procurement processes. Supervise administrative staff, receptionists, clerks, and support personnel. Maintain proper documentation, filing systems, and database management for administrative records. 2. Staff Management & Supervision Allocate tasks to administrative personnel and monitor their performance. Assist in the recruitment, onboarding, and training of new staff within the administration team. Conduct regular meetings with staff to ensure alignment with organizational objectives. Handle employee grievances and resolve workplace conflicts in coordination with HR. 3. Budgeting & Resource Management Prepare and manage the administrative budget in collaboration with the finance department. Monitor expenses and ensure cost-effective utilization of resources. Evaluate vendors, negotiate contracts, and ensure the timely procurement of supplies and services. Maintain relationships with suppliers, service providers, and contractors. 4. Compliance & Policy Implementation Ensure that the organization complies with statutory and regulatory requirements related to administration. Develop and enforce administrative policies, SOPs, and guidelines to maintain discipline and efficiency. Stay updated with changes in labour laws, safety regulations, and government policies. Support audits, inspections, and internal control processes. 5. Facilities & Infrastructure Management Oversee the maintenance and upkeep of office facilities, equipment, and infrastructure. Coordinate with vendors for repairs, renovations, and installation of new facilities. Ensure health, safety, and security protocols are strictly followed within the premises. Manage access control, security staff, and emergency preparedness plans. 6. Event Planning & Coordination Organize meetings, seminars, workshops, and corporate events. Arrange logistics, including venue booking, travel arrangements, and catering. Coordinate between departments to ensure successful execution of organizational events. 7. Communication & Reporting Act as the primary liaison between management and employees for administrative matters. Draft official letters, circulars, notices, and reports as required. Prepare monthly, quarterly, and annual administrative performance reports for senior management. Ensure effective internal communication within the organization. 8. IT & Digital Administration Support Collaborate with the IT team to ensure smooth functioning of office systems, networks, and software. Support the digital transformation of administrative processes for paperless operations. Manage data security and ensure confidentiality of sensitive information. Required Skills & Competencies Technical & Administrative Skills Strong understanding of office management procedures and administrative frameworks. Proficiency in MS Office Suite, ERP systems, and office automation tools. Knowledge of procurement processes, budgeting, and resource management. Communication & Leadership Skills Excellent verbal and written communication in English and local language. Ability to lead and motivate teams for optimal performance. Strong interpersonal skills to handle stakeholders, vendors, and clients effectively. Organizational & Problem-Solving Abilities Exceptional time management and multitasking skills. Analytical mindset to resolve administrative challenges efficiently. Ability to make quick decisions in critical situations while maintaining professionalism. Personal Attributes High level of integrity, confidentiality, and ethical conduct. Positive attitude and adaptability to organizational changes. Attention to detail and commitment to organizational goals.More information about this Administrative Officer JobPlease go through the below FAQs to get all answers related to the given Administrative Officer jobWhat are the job requirements to apply for this Administrative Officer job position? Ans: A candidate must have a minimum of 0 to 2 year experience as an Administrative Officer What is the qualification for this job? Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BCA, BMS What is the hiring Process of this job? Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.This Administrative Officer is a work from home job? Ans: No ,its not a Work from Home Job. How many job vacancies are opening for the Administrative Officer position? Ans: There are immediate 1 job openings for Administrative Officer in our Organisation.

B.Com, BA, BBA/BBM, BCA, BMS