Bids-Project Coordinator

5 days ago

India Learntastic Full time

Job Description

Job description:

Job Title: Bids -Project Coordinator

Department: Bids, Compliance, and Vendor Management

Reports To: Director Bids, Compliance, and Vendor Management

Location: Remote

Job Type: Full-Time

Job Summary:

We are seeking a highly professional and articulate External Relations & Partnerships Coordinator to serve as the face of our department in all interactions with governmental bidding agencies and vendor partners. This individual will act as a strategic bridge between external stakeholders and internal teams, ensuring smooth communication, accurate information transfer, and relationship alignment. The ideal candidate understands both the broader business context and specific deal-level details and thrives in a role where precision, poise, and relationship-building are essential.

Key Responsibilities:

- Represent the Bids, Compliance, and Vendor Management department in meetings, calls, and written correspondence with government bidding agencies and vendor partners
- Develop and maintain professional relationships with key external stakeholders to foster trust and ensure ongoing alignment
- Act as a liaison between external agencies and internal departments (sales, legal, finance, product, etc.), ensuring timely and accurate exchange of information
- Understand and communicate the details of current and upcoming bids, contracts, vendor relationships, and compliance requirements
- Coordinate responses to RFPs, RFIs, and other government solicitations in collaboration with the internal team
- Track and report on interactions, opportunities, and challenges in a structured and timely manner
- Assist in contract negotiations by providing context, relaying key terms, and ensuring departmental alignment
- Maintain an up-to-date understanding of relevant regulations, procurement procedures, and agency/vendor preferences
- Support the Director in preparing presentations, briefing documents, and reports related to external engagements

Qualifications:

- Bachelor's degree in Business Administration, Public Policy, Communications, or related field (Master's degree preferred)
- 3+ years of experience in vendor management, government contracting, public relations, or external partnerships
- Strong interpersonal and communication skills both written and verbal
- Ability to quickly grasp complex business and deal concepts and relay them clearly to various stakeholders
- Highly organized with exceptional attention to detail and follow-through
- Experience working with government agencies and knowledge of procurement/bid processes is a strong plus
- Professional demeanor, discretion, and the ability to work under pressure and with diverse teams

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