Company Secretary

1 day ago

Bengaluru India RingCentral Full time

Job Description Objectives of the role - Coordinating and facilitating board meetings, including preparing board agendas, minutes and resolutions. - Ensuring compliance with statutory and regulatory requirements, including filing annual returns, disclosures and resolutions. - Drafting and filing statutory documents, such as annual returns, board resolutions and meeting minutes. - Maintaining corporate records, registers and statutory books as per the applicable laws and regulations. - Working on the corporate governance best practices, legal requirements and compliance issues. - Guiding corporate governance best practices and implementing governance frameworks. - Legal research on varied topics such as employment law, privacy law etc. - Legal drafting and contract review Responsibilities - Prepare and distribute notices, agendas and supporting materials for board and committee meetings. - Attend board meetings, record minutes and maintain accurate records of board proceedings. - Assist in the preparation and filing of statutory documents with regulatory authorities. - Monitor changes in company law and ensure compliance with corporate governance guidelines, listing rules and other regulatory requirements. - Liaising with regulatory authorities, such as the Registrar of Companies (ROC) and being familiar with filings such as RBI, FEMA, IEC, LEI, export compliance, etc. - Familiarity in using DSC for the Directors. - Audit & Inspection Readiness Coordinate with internal and external auditors during secretarial audits, regulatory inspections, and compliance reviews. Ensure availability and accuracy of documentation and respond to audit queries in a timely manner. - Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues. - Conduct corporate governance reviews and assessments to identify areas for improvement. - Stay updated on changes to corporate law, regulations and governance practices. - Draft and review agreements including but not limited to NDAs, SaaS agreements, facilities and vendor agreements etc. - Work closely with the EMEA/APAC legal counsel for supporting with compliance across regions. Required skills and qualifications - Bachelor's degree in Law, Business Administration or a related field. - Qualified Company Secretary (ACS) with a membership of the Institute of Company Secretaries of India (ICSI). - 3+ years of experience as a company secretary or a similar role in corporate governance and compliance. - Strong knowledge of corporate law, regulations and governance principles. - Familiarity with corporate governance codes and guidelines, such as the Companies Act and working on the MCA portal, and other government portals. - Experience with corporate secretarial software and tools for document management and compliance tracking. - Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and board members. - Ability to work independently and handle confidential information with discretion. - Attention to detail and the ability to work effectively under pressure in a fast-paced environment. - Experience in handling regulatory filings and compliance audits. - Legal background or additional qualifications in law.

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