Executive/Sr. Executive-Document Control

3 weeks ago

Mumbai, Maharashtra, India John Cockerill Full time
Job Description

What we're looking for We are seeking a highly organized and meticulous Executive/Sr. Executive - Document Control to serve as a Technical Assistant, responsible for the rigorous management of project documentation. You'll work closely with project teams and technical departments, ensuring that all documents comply with company standards, are accurately tracked, and are delivered efficiently to support project timelines.

Key Responsibilities:

- Checking and ensuring the compliance of document Title blocks as per project / company standard requirements.
- Checking the compliance of the numbering and naming for all project documents created internally or externally for all projects of ENS (Energy Solutions).
- Checking and starting the approval flow for all project documents in the project SharePoint as defined in the QMS (Quality Management System) of the Sector.
- Maintaining the Master Document Lists (MDL) for all ENS projects.
- Verifying consistency between the DMS archiving platform and the MDLs of the projects.
- Performing administrative checks on project documents to ensure they meet expected quality standards.
- Supply of a fast and reliable service to the execution teams to respect the document contractual delivery schedules of projects.
- Ensure coherence between document database and project management tools.
- Internal distribution of technical documentation to the execution teams.
- Archival storage of technical documentation.
- Data encoding such as employee timesheets.

Required Skills & Qualifications:

- Graduate in Arts / Science Background.
- Experience: 1-4 years experience, preferably in a technical or industrial context as a Technical Assistant / Document Controller.

Background, Skills, and Competencies:

- Organization: Ability to handle several thousands of documents per project efficiently.
- Meticulous: Responsible for document control compliance and its approval flow; no mistakes can be done.
- Communication: Fluent in written and spoken English to work with different teams.
- Repetitive tasks with high quality: Not afraid to repeat activities multiple times while maintaining consistent quality.
- Familiar with Office 365 (Word, Excel, Access, PowerPoint).
- Database Management skills.

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