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Admin Executive and Executive Assistant

1 month ago

Hyderabad, Telangana, India Eluminous Technologies Private Limited Full time
Job Description

Job Title: Executive Assistant

Job Roles and Responsibilities:

Calendar & meeting management:

Scheduling meetings with stakeholders (Internal, External & Global).

Preparing and manage internal and external correspondence on routine matters independently.

Coordinate and scheduling in-person and remote interviews for the function

Managing on-boarding and off-boarding of associates and vendors:

User ID request for internals/external in collaboration with HR/IT

Hardware, access card, photo ID card request, arranging for stationery and desk keys

Coordinating with internal stakeholders to on board associates.

Coordinating with stakeholders off board associates (surrender of ID card, credit card and IT assets, asset de-allocation, user ID deletion).

Collecting training manuals and additional project/knowledge assets issued

Managing foreign travel requests for associates:

Taking care of visa process for associates and make necessary travel arrangements

Covering / Invitation letter.

Matrix and forex request and getting the forex letter approved.

Travels (starting from VISA (Covering and invitation letter) insurance, tickets, surrender through forex.

Providing Executive Assistance to client by:

Managing calendar, meetings, other administrative to-dos

Scheduling meetings

Reading and analysing incoming invoices, submissions, and approving on tool or distributing them as needed.

Arranging for travel and hotel for any official visits

Coordinate with internal stakeholders and collate, analyse and report on routine presentations / reports

Assist in any additional work as assigned with minimum supervision

Proactively communicate any challenges and identify potential.

Expenses and POs:

Raising of POs, GRNs, chasing invoices etc.

Expenses submission and tracking

Team support:

Team mailing lists - create

Team charts refresh

Desired Education, Skills and qualification.

Interested candidtaes can call on 7972062650

or share cv on [Confidential Information]