Head Of Administration

JOB PROFILE The Head Lead of Administration will be the overall in-charge of the organization s offices guest houses campuses and support services This role requires a strong proactive leader who can plan execute and supervise administrative functions at a strategic and operational level The position demands high accountability attention to detail and the ability to lead multiple teams across geographies JOB RESPONSIBILITY Responsibilities include but are not limited to Office Campus Management Lead overall administration of offices at Harmara Kushinagar and Solan Ensure offices are fully functional with uninterrupted electricity water internet and other utilities Implement housekeeping standards cleanliness waste management landscaping sanitation Oversee office layout space management seating arrangements and ergonomic work environment Supervise stationery printing courier filing and record-keeping systems Ensure legal and statutory compliances leases licenses registrations rent agreement service agreement etc Act as the first point of escalation for any administrative issue Guest House Hospitality Management Manage organization s guest houses end-to-end bookings upkeep guest services Maintain High standards of hygiene comfort and hospitality Train guest house staff caretakers cooks attendants in service etiquette hygiene safety Oversee catering for guests ensuring quality food dietary preferences and timely service Maintain inventory supplies linen toiletries kitchenware groceries Establish SOPs for Guest check-in check-out Catering dining services Feedback grievance handling Ensure security and privacy of guests at all times Conduct periodic guest house audits to maintain standards Mess Dining Management Supervise trainee staff mess facilities Ensure nutritious meals are prepared hygienically and served on time Monitor groceries storage and kitchen equipment Develop cost control measures without compromising on quality Infrastructure Maintenance Construction Monitor progress of ongoing construction projects within the campus Coordinate with contractors architects and engineers Supervise repair and maintenance electrical plumbing civil works etc Human Resource Supervision Admin Support Staff Lead teams including admin staff housekeeping drivers technicians IT support and mess staff Develop duty rosters assign responsibilities and track performance Ensure discipline punctuality and professionalism among support staff Provide training on safety customer service and organizational culture Financial Resource Management Prepare and manage administrative budgets for offices guest houses and campuses Ensure timely processing of bills vendor payments and reimbursements Maintain transparent documentation of contracts agreements and expenses Negotiate with vendors for cost efficiency IT Digital Systems Oversight Supervise IT staff assigned by the organization Ensure smooth functioning of IT systems internet servers and digital tools Asset tracking and visitor management record in Excel Oversee Admin Email IDs and IT support team operations Maintain data security backup and digital protocols Procurement Inventory Management Lead procurement for groceries office supplies equipment and services Maintain centralized vendor database and enforce procurement policies Implement inventory control systems stock registers audit trails Prevent wastage and pilferage Conduct periodic audits and ensure proper tagging Vehicle Travel Management Supervise the organization s vehicle fleet including servicing fuel tracking and logbooks Manage travel arrangements tickets transport accommodation for staff trainees and guests Ensure drivers are trained disciplined and follow safety protocols Safety Security Management Develop and implement comprehensive security protocols across all campuses Manage security personnel CCTV systems and access control Conduct fire safety first aid and emergency evacuation drills Ensure safety of residents trainees staff and visitors at all times SKILLS Communication and Interpersonal Skills Strong background in guest house hospitality management is essential Experience in supervising multiple campuses offices is highly desirable Excellent leadership organizational and negotiation skills Strong IT literacy Excel MIS digital systems Fluency in Hindi and English knowledge of regional languages preferred EDUCATION AND EXPERIENCE Education Graduate Postgraduate in Administration Management Hospitality or related discipline Experience 5 years of proven experience in administration LOCATION The position will be based on EMPBindi International Association Tilonia-Harmada Road Village Harmada 305812 District Ajmer Rajasthan India Job Types Full-time Permanent Pay 25 000 00 - 30 000 00 per month Benefits Health insurance Provident Fund Work Location In person Speak with the employer 91 8386841783