Senior Project Coordinator

4 weeks ago

Bengaluru, Karnataka, India Black Box Full time
Job Description

Responsibilities:

- Create and Maintain Reports to be used for KPI Tracking, Dashboard Creation and other PMO related data points.
- Manage and oversee smaller projects with a value below $100K, ensuring alignment with project objectives and stakeholder expectations.
- Perform end-to-end Project LCM activities, including planning, execution, monitoring, and closure.
- Track project deliverables, timelines, and budgets while proactively identifying and mitigating risks.
- Coordinate with cross-functional teams to facilitate smooth project execution.
- Prepare and maintain project documentation, including status reports, project plans, and risk assessments.
- Ensure compliance with project governance and quality standards.
- Identify process improvement opportunities and contribute to best practices.
- Act as the primary point of contact for stakeholders, ensuring clear and timely communication.
- Facilitate project meetings and provide actionable insights for decision-making.
- Support change management initiatives to align with evolving business needs.
- Foster collaborative working relationships within operations and across all levels and departments of the organization to execute project coordination activities and company priorities.
- Achieve performance targets established by leadership for applicable Key Performance Indicators.
- Perform other duties as assigned by management.

Qualifications

- Bachelors degree in Business Administration, Project Management, Information Technology, or a related discipline.
- Minimum of 4-6 years of relevant experience in project coordination or project management within IT/Infrastructure or related industries.
- Proficiency in project management tools such as MS Project, Smartsheet, and ServiceNow.
- Strong understanding of project planning, scheduling, and budgeting techniques.
- Familiarity with project management methodologies like Agile, Waterfall, and hybrid models.
- Excellent organizational skills with a commitment to meeting deadlines and expectations while ensuring overall quality of delivery.
- Strong analytical skills including requirements documentation, troubleshooting and creative problem solving.
- Experience in risk management and mitigation strategies.
- Competence in preparing project reports and stakeholder presentations.
- Working knowledge of procurement and vendor coordination processes.
- Familiarity with financial tracking and cost control within project constraints.
- Understanding of compliance and governance processes in project execution.
- Excellent communication skills, both written/verbal customized for the U.S. market.
- Proficient in MS Office (Word, PowerPoint), Outlook, SharePoint, etc.
- Highly skilled in Microsoft Excel

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