Executive Assistant to VP

2 weeks ago

India Britts Imperial UC Full time

Job Description About the Role We are seeking a proactive and highly organized Executive Assistant to support the Vice President in managing day-to-day operations, strategic initiatives, and relationship management. This role requires strong communication skills, attention to detail, and the ability to handle confidential information with discretion. Key Responsibilities - Executive Support - Manage and coordinate the VP's daily calendar, meetings . - Screen calls, manage correspondence, and prioritize requests for the VP - Prepare meeting agendas, minutes, reports, presentations, and briefing documents - Maintain confidential records and files - Operational & Administrative Support - Coordinate communication across departments and external stakeholders - Handle email management and follow-ups on behalf of the VP - Track project timelines and ensure key deadlines and deliverables are met - Support in data gathering and analysis for executive reporting - Oversee office activities and administrative logistics - Stakeholder Management - Serve as point of contact between VP and internal/external stakeholders - Build and maintain relationship with senior leadership teams, partners & vendors - Coordinate executive-level meetings, events, and business reviews Qualifications & Skills - Bachelor's Degree in Business Administration or related field (preferred) - 1 - 3 years of experience as an Executive Assistant or similar role - Core Skills - Excellent written & verbal communication - Strong organizational & time-management skills - Proficiency in MS Office Suite (Excel, PowerPoint, Word) & calendar tools - Professional presence and ability to interact with senior executives - Ability to multitask, prioritize, and work well under pressure - High level of confidentiality and discretion Preferred Skills - Experience in corporate or leadership support role - Knowledge of business operations and executive communication - Key Attributes - Proactive and self-driven - Analytical and detail-oriented - Reliable, committed, and adaptable - Strong problem-solving skillss

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