Urgent Search Executive Assistant to Chief Executive Officer

3 weeks ago

India Hireologist Full time
Job Title: Executive Business Partner (Remote – India | US Hours)

Location: India (Remote)

Time: Night Shift

Experience: 4+ Years

Overview:

Are you someone who thrives in high-growth environments, loves bringing order to chaos, and has a knack for anticipating needs before they're voiced? If so, this opportunity might be for you. We're looking for a high-performing Executive Business Partner to support the CEO directly — managing operations, driving efficiency, and enabling focus. This is a role of leverage, not just task execution.

About the Company:

A rapidly scaling SaaS company that serves mid-sized businesses across industries such as biotech, education, and professional services. The company helps finance teams automate procurement and accounts payable processes. With a remote-first team culture, they emphasize ownership, speed, and practical innovation.

Key Responsibilities:

- Manage the CEO's calendar and inbox with precision and foresight
- Schedule meetings across time zones and cross-functional teams
- Take clear, actionable notes on key calls and track all follow-ups
- Build and maintain dashboards, SOPs, and project boards (using Notion/Airtable)
- Handle internal communications, hiring coordination, and operational tasks
- Book travel, manage expenses, and support occasional personal administration
- Act as a strategic partner, gatekeeper, and sounding board to the CEO

What You'll Need:

- 4+ years of experience supporting senior executives (preferably US-based)
- Prior experience in fast-paced startups or remote SaaS companies
- Exceptional written and verbal communication skills
- High proficiency with tools such as Google Workspace, Slack, Zoom, and Notion
- Ability to work effectively during US business hours
- High levels of discretion, dependability, and proactive problem-solving

You're a Great Fit If You:

- Excel at bringing structure to fluid, multi-project environments
- Get things done with little to no micromanagement
- Are comfortable juggling emails, calendars, and communications effortlessly
- Write clearly and professionally with empathy and tone awareness
- Anticipate needs and clear roadblocks before they become issues

Bonus Points If You Have:

- Prior experience working with US-based CEOs or founders
- Experience in SaaS or startup culture
- A balance of extreme organization and real-world pragmatism
- Exposure to internal ops, hiring coordination, or executive-level projects
- Familiarity with productivity and collaboration tools (Notion, Slack, Airtable)

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