Executive Assistant

Job Summary We are looking for a highly organized, self-driven, and proactive Executive Assistant who can operate as an extension of leadership—ensuring business priorities, operations, and projects move forward seamlessly. This role demands a go-getter mindset, the ability to anticipate needs, and the confidence to take charge in driving execution without waiting for direction. You will be responsible for coordinating cross-functional activities, ensuring timely follow-ups, managing reporting, and supporting operational and strategic initiatives, while making sure progress and decision-making continue seamlessly even in the absence of leadership. The ideal candidate will combine strong organizational skills with the initiative and resilience needed to deliver results in a fast-paced environment. Key Responsibilities 1. Follow-ups & Execution Coordination Own the follow-up process on tasks assigned to team members, ensuring they progress as planned and are completed on time. Drive timely delivery of client outputs, monitor feedback, and coordinate follow-up actions as required. Identify and resolve roadblocks by diagnosing leadership or process-related challenges. Act as a bridge between leadership, employees, and external stakeholders to facilitate execution. Maintain accountability across teams by tracking action items and escalating when necessary. 2. Project Management Ensure client-related projects meet timelines and expectations, addressing concerns proactively. Plan, track, and execute projects to align with business objectives. Work closely with various departments to streamline implementation and workflow integration. Monitor project progress, manage timelines, and provide regular updates to leadership. Identify risks, propose solutions, and ensure project continuity without requiring constant leadership input. Assist in the development and refinement of business processes for improved efficiency. 3. Operational Coordination & Support Ensure smooth execution of operational and cross-departmental activities. Facilitate communication and coordination between teams to improve efficiency. Identify gaps in processes and proactively address them to prevent delays. Support process optimization and implementation of workflow improvements. 4. Reporting & Documentation Compile and maintain reports, company records, and project documentation. Organize data, develop dashboards, and track key performance metrics. Ensure accurate and timely reporting for informed decision-making. 5. Strategic and Other Responsibilities Support the rollout of new initiatives that enhance business performance and operational efficiency. Take responsibility for high-priority or time-sensitive tasks, ensuring they are completed accurately and on schedule. Manage professional and personal scheduling for leadership to optimize time allocation. Skills & Qualifications Experience: 2–7 years in Executive Assistance, Operations, or Project Management roles. Leadership Continuity: Proven ability to take initiative, drive outcomes, hold teams accountable, and maintain momentum in the absence of leadership. Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Familiarity with productivity and automation tools (including AI-based tools where relevant). Experience with project management platforms (ClickUp, Asana, Trello) and BI tools (Power BI, Tableau). Communication: Exceptional verbal and written communication skills; confident in engaging with clients and stakeholders. Self-Motivation: Ability to work independently, anticipate needs, and take ownership of outcomes. Problem-Solving: Proactive approach to identifying and resolving challenges. Professionalism: Discreet handling of sensitive information and strong representation of the company.