Senior Proposal Writer

Job description

Position: Senior Proposal Writer - US Public Sector

Time: U.S. Shift timings - 8:30 AM – 5:30 PM EST (6pm-3pm IST)

Work Experience: - Min 5+ years

Location: Vikhroli, Mumbai (India) - 100% ONSITE

About Tech Army LLC

Tech Army provides strategic IT business solutions and services for intricate business problems in various industry sectors including Information Technology, Defence & Aerospace, Retail, Education, Healthcare, Engineering, Insurance, and Retail to name a few.

Our industrial expertise enables us to focus on avant-garde internet technologies with the target to develop secure, scalable, and easy-to-use web applications that can work efficiently across multiple devices. We believe that smart use of technology along with a good design can connect individuals, reduce complexity, and offer invaluable insights that ultimately lead to success in businesses.

Key Responsibilities:

- Analyze Requests for Proposals (RFPs) and related documents from U.S. federal agencies (e.g., DoD, DHS, GSA) and SLED agencies to develop winning proposals.
- Lead and coordinate the full proposal development lifecycle, including outline creation, content planning, writing, editing, and final submission.
- Collaborate with subject matter experts, technical teams, and business development to gather information, define win themes, and ensure proposal accuracy.
- Ensure all proposals are fully compliant with agency requirements, Federal Acquisition Regulations (FAR), and adhere to specific formats and instructions.
- Well acquainted with the elements and features of complex proposals for state and federal contracts and be a strong voice in how to best position company for those opportunities.
- Develop, revise, and maintain content to build custom and compliant sales proposals which include responses to RFPs/RFIs/RFQs and proactive sales proposals.
- Conduct interviews and information gathering sessions with various subject matter experts and convert data to proposal quality technical response approaches in an iterative manner.
- Analyze RFP requirements, assemble an appropriate response team, allocate team resources, delegating responsibilities to ensure that the response is submitted by the deadline.
- Edit proposal language to ensure incorporation of strategic themes as well as compliance with proposal requirements and RFP requirements.
- Maintain a library of proposal content and templates, updating to reflect best practices and lessons learned from previous submissions.
- Conduct reviews and edit proposals for clarity, consistency, and compliance.
- Track and manage multiple projects under tight deadlines.

Required Qualifications:

- Bachelor's degree or higher in Information Systems, Information Technology, Computer Science, or other related disciplines.
- Minimum 5 years of direct experience writing and submitting proposals to U.S. public sector clients, particularly federal and SLED agencies.
- Demonstrated success responding to RFPs from agencies such as DoD, GSA, HHS, DOE, state governments, municipalities, public universities, and K-12 school districts.
- Thorough understanding of proposal best practices, compliance requirements, and evaluation criteria for public sector contracts.
- Excellent written and verbal communication skills with strong attention to detail.
- Proficiency with MS Office Suite and content management software.
- Ability to handle multiple proposals simultaneously and work effectively under deadline pressure.

Preferred Qualifications:

- APMP Certification or equivalent.
- Experience with capture planning or business development for public sector contracts.
- Familiarity with procurement portals (e.g., Grants.gov, SAM.gov, state bid systems).

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