Logistics - Senior Executive

Join us and celebrate the beauty of human experience Create for happier healthier lives with love for nature Together with kindness and humility we deliver food innovations craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good There s much to learn and many to learn from with more than 16 000 employees around the world to explore ideas and ambitions with Dive into varied flexible and stimulating environments Meet empowered professionals to partner with befriend and stretch your skills alongside Every day your energy your creativity and your determination will shape our future making a positive difference on billions of people Every essence of you enriches our world We are Givaudan Human by nature Logistic - Senior Executive - Your future position The Logistic - Senior Executive is responsible to manage end-to-end Import and Export logistics for Fragrance and Oral Care compounds ensuring timely deliveries regulatory compliance and effective coordination with internal and external stakeholders Key Responsibilities Imports Coordinate with Global Freight Forwarders and local Custom House Agents CHAs for timely clearance of import shipments Air Sea Manage import documentation Invoices Packing List Air Waybills Bill of Lading COA COO like collecting preparing and forwarding the documents from Suppliers Purchasing Dept to CHA Finance department timely filing the paper with Customs through Company approved CHAs for speedy clearance of Import cargo Maintain soft copies of import documents Supplier Invoice Packing List Air Waybill Bill of Lading COA COO in the department Liaise follow up with Clearing Agents CHAs Transporters internal departments and Banks to speed up clearance and resolve operational issues Submit Bills of Entry and related documents to Finance for vendor payments Handle DDC shipments by submitting required documents to Drug Controller for timely NoC clearance Ensure compliance with Customs and other regulatory requirements Exports Plan and execute export shipments in SAP aligned with GI dates Prepare and manage export documents Commercial Invoice Packing List COA COO Bill of Lading Air Waybill and Shipping Instructions for speedy clearance of Export cargo Coordinate with banks under LC terms for submission of export documents Liaise with Customs and other statutory bodies for regulatory compliance Manage outbound transporters to ensure timely dispatch of export consignments from factory to port airport Track shipments until final delivery to overseas customers and update stakeholders Payments Coordination Process CHA Freight Forwarder Transporter invoices and ensure timely payment Work closely with Finance to facilitate settlement of vendor payments on due date Coordinate with internal teams Customer Care Planning QC Manufacturing Warehouse for shipment readiness Reporting MIS Prepare and submit monthly MIS reports covering freight costs lead times shipment volumes and pending cases Continuous Improvement Actively contribute to process improvements and cost-saving initiatives in logistics Stay updated with new systems tools and regulatory changes Other Functions Meet and liaise wherever necessary with Customs and other Government bodies on behalf of the Company Engage with Company-appointed consultants on Import Export-related legal matters as required Working Contacts Internal Customer Care Planning Manufacturing Quality Control Purchase Finance External Clearing Agencies CHAs Company Appointed Consultants Freight Forwarders Shipping Lines Banks Insurance Company Customs Other Government Bodies You Are you someone who wants to grow and shape your own world Who needs a new challenge and bring excellent contribution to the company Then come and join us - and impact your world Your professional profile includes Academic background University Degree in Supply Chain Management Logistics International Business BA Engineering or related disciplines or any graduation stream 5 - 7 years of related Logistic experience Verbal and written command of English local languages preference Tamil Kannada Proficiency in using common PC applications Word Excel and SAP LI-Onsite LI-Y At Givaudan you contribute to delightful taste and scent experiences that touch people s lives You work within an inspiring teamwork culture - where you can thrive collaborate and learn from other talented and passionate people across disciplines regions and divisions Every essence of you enriches our world Diversity drives innovation and creates closer connections with our employees customers and partners Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world Remote working On-site At Givaudan you contribute to delightful taste and scent experiences that touch people s lives You work within an inspiring teamwork culture - where you can thrive collaborate and learn from other talented and passionate people across disciplines regions and divisions Join us and Impact Your World Diversity drives innovation and creates closer connections with our employees customers and partners Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world