Senior Manager

4 weeks ago

India Fortune Institute of International Business Full time

Position: Senior Manager – Administration Reporting to: Registrar/President Location: FIIB Campus, New Delhi Role Overview The Senior Manager – Administration will lead the institute's administrative, facility, and infrastructure functions, ensuring a safe, efficient, and well-maintained campus environment. The role involves strategic planning, process optimization, vendor management, and cost control while fostering a culture of accountability, service excellence, and continuous improvement across administrative operations. Key Responsibilities Facility & Infrastructure Management - Oversee end-to-end campus administration, including building maintenance, security, housekeeping, and utilities. - Ensure timely upkeep of facilities, preventive maintenance schedules, and compliance with safety and environmental standards. - Manage space planning, office layout, and infrastructure upgrades aligned with institutional growth. Vendor & Procurement Management - Identify, evaluate, and manage vendors and service providers for administration, maintenance, and procurement. - Negotiate contracts, SLAs, and AMC renewals to ensure cost efficiency and quality assurance. - Develop a transparent and accountable procurement process aligned with institutional policy. Budgeting & Cost Optimization - Prepare and monitor the annual administrative budget. - Track operational expenses, analyze variances, and drive cost-saving initiatives without compromising quality. - Provide monthly MIS and analytical reports to management for decision-making. Compliance & Risk Management - Ensure adherence to statutory and safety compliances (fire, electrical, ISO, and audit readiness). - Conduct regular risk assessments and implement preventive measures. - Liaise with local authorities, government bodies, and vendors for compliance documentation and licenses. Team Leadership & Process Improvement - Lead and mentor the administration team to ensure high service standards and timely delivery. - Develop and implement SOPs for key administrative functions. - Promote digitalization of administrative processes to improve efficiency and record management. Travel, Events & Workplace Support - Oversee travel, logistics, and hospitality arrangements for staff, guests, and events. - Support campus events, corporate engagements, and academic functions through effective logistics coordination. - Ensure overall employee experience and workplace satisfaction through smooth admin operations. Qualification & Experience - Graduate in any discipline; MBA/PGDM preferred. - 12–18 years of progressive experience in administration, infrastructure, or facilities management. - Proven expertise in vendor management, budgeting, compliance, and project execution. - Exposure to educational institutions or corporate setups with multi-site operations preferred. Skills & Competencies - Strong leadership and stakeholder management skills. - Excellent planning, negotiation, and communication abilities. - Proficient in MS Office, Google Workspace, and ERP systems. - Analytical, cost-conscious, and proactive in problem-solving. - Ability to handle multiple priorities with discipline and attention to detail. What We Offer - A collaborative and empowering work environment. - Opportunity to shape and strengthen FIIB's operational backbone. - Competitive compensation aligned with experience and industry standards.

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