Sr. Administrative Executive

1 week ago

Vadodara India Vilas Transcore Limited Full time

Job Description

The Administrative & Facility Officer is responsible for overseeing daily administrative operations, including canteen services, office administration, inventory control, asset maintenance, safety, and security. This role ensures the smooth functioning of facility-related operations to support the organization's productivity, safety, and compliance standards

Key Responsibilities

- Canteen Management
- Oversee daily operations of the company canteen to ensure hygiene, quality, and timely service.
- Coordinate with canteen contractors/suppliers for food quality and stock management.
- Monitor food safety and cleanliness as per FSSAI or relevant standards.
- Handle feedback, complaints, and improvements in canteen services.
- Office Administration
- Manage front office, housekeeping, mail distribution, and clerical support.
- Maintain records of attendance, leave, and support HR in admin-related functions.
- Coordinate with vendors and service providers for office supplies and services.
- Ensure compliance with organizational policies and administrative procedures.
- Inventory Management
- Maintain records of consumables, stationery, PPEs, cleaning supplies, and other items.
- Monitor stock levels, raise purchase requisitions, and conduct physical stock audits.
- Track inward/outward movement of administrative goods and materials.
- Coordinate with the purchase team for timely procurement and delivery.
- Office Asset Maintenance
- Maintain an updated list of office assets (furniture, IT equipment, ACs, etc.).
- Schedule preventive and breakdown maintenance for office equipment and infrastructure.
- Coordinate with vendors and technicians for repairs and servicing.
- Ensure proper tagging, documentation, and physical verification of assets.
- Safety Management
- Support the Safety Officer in implementing and maintaining safety protocols.
- Conduct regular inspections to ensure compliance with health and safety standards.
- Ensure availability of fire extinguishers, first-aid kits, and emergency signage.
- Participate in safety drills and training sessions for staff.
- Security Management
- Supervise security personnel and ensure 24/7 site security.
- Maintain visitor logs, gate pass systems, and employee access controls.
- Ensure the functionality of CCTV cameras, biometric systems, and alarm systems.
- Coordinate with security agencies and conduct periodic security audits.

Qualifications & Skills

- Bachelor's degree in Business Administration, Facility Management, or related field.
- 5+ years of relevant experience in administration or facility roles, preferably in a manufacturing environment.

Skills: management,administrative,operations,security

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