Admin & Facility InCharge

2 weeks ago


Hyderabad, India ZL Technologies Full time

Job Description Role & responsibilities Facility & Infrastructure Management - Oversee daily operations of facilities including HVAC, electrical, plumbing, housekeeping, security, landscaping, parking, and general maintenance. - Coordinate with third-party vendors and service providers and manage service contracts (PPM, repairs, maintenance). - Conduct regular safety inspections, audits, and enforce health and safety compliance (fire safety, legal regulations, environmental health). - Ensure assets are tagged, inventoried, and tracked; oversee annual maintenance contract renewals and billing. - Administrative & Operational Management - Manage office administration activities like visitor handling, office supplies, canteen/cafeteria services, housekeeping. - Oversee vendor sourcing, negotiations, procurement, and vendor management. - Manage departmental budgeting, cost control, expense tracking, and reporting. - Support events, workshops, training logistics, and travel coordination (flights, accommodations, transportation). - Handle documentation, legal compliances, audits, and MIS reporting related to administration functions. - Supervise the administrative team, housekeeping, security, and outsourced manpower. - Safety, Security & Compliance - Establish and maintain security protocols, including CCTV, access control, fire safety systems, and emergency response plans. - Ensure adherence to regulatory norms and audits (local, labour, environment, safety). - Manage risk assessments for theft, fire, and infrastructure safety. Preferred candidate profile Education & Experience - Bachelors degree in Business Administration/Management/ Facilities Management or related field. - 6-9 years of experience in administration and facility management, vendor management, stakeholder management. Essential Skills - Strong vendor negotiation and procurement abilities. - Proficiency in budgeting, MIS, and Microsoft Office (especially Excel). - Excellent communication, interpersonal, and stakeholder management skills. - Organizational, multitasking skills. - Fluency in English, Hindi, Telugu.


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