Associate, Executive Assistant Ii

Tittle Associate Executive Assistant IIBring your ideas Make history BNY Mellon offers an exciting array of future-forward careers at the intersection of business finance and technology We are one of the world s top asset management and banking firms that manages trillions of dollars in assets custody and or administration Known as the bank of banks - 97 of the worlds top banks work with us as we lead and serve our customers into the new era of digital With over 238 years of rich history and industry firsts BNY Mellon has been built upon our proven ability to evolve lead and drive new ideas at every turn Today were approximately 50 000 employees across 35 countries with a culture that empowers you to grow take risks experiment and be yourself This is what LifeAtBNYMellon is all about Were seeking a future team member for the role of to join our team This role is located either in Pune It is a hybrid role In this role youll make an impact in the following ways Effectively prioritizes the needs of the office executive s and or team as prescribed by established guidelines managing competing requests and switching focus as needed often must negotiate prioritization of administrative activities with among higher level team members managers Evaluates non-standard problems and uses judgement to develop appropriate solutions or procedures Operates effectively with a significant degree of time management and work method approach latitude Responsible for daily interaction and management of communication with the assigned executive s team member s direct reports Interactions are sometimes at the leadership level Appropriately and effectively addresses highly complex issues escalated to assigned executive s office team Displays ability to appropriately interact with leaders during occasional interactions inside and outside the organization May participate in ad-hoc special projects or administrative initiatives May serve as a support team lead assigning activities to other support staff and checking completion Performs advanced diversified and often confidential administrative duties requiring broad and comprehensive experience skill and knowledge of organizational policies and procedures Screens calls and visitors and resolves inquiries Other activities often reflect some elements of the professional discipline supported including beginning level bookkeeping accounting and compliance among others Schedules meetings prepares and distributes meeting agendas and minutes Makes travel arrangements and maintains calendar of appointments for assigned executive s and or team Exercises autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise Typically conducts a range of administrative assignments related to the smooth operation of the assigned executive s and or team s attendance at or conduct of seminars workshops and or conferences among others including production of materials that may be sensitive in nature scheduling logistical arrangements and liaising with participants speakers and vendors May undertake special diversified longer-term projects requiring interaction with multiple teams Could be expected to lead on projects related to administrative initiatives Often independently creates and disseminates draft final draft correspondence copies files and processes related documentation Prepares and distributes meeting agendas and minutes Conducts research compiles analyses and summarizes information for reports and correspondences Leverages own contacts and resources and liaises with managers senior management on behalf of the office assigned executive s or team to facilitate information gathering and confirmation of answers Applies discretion to triage and manage complex sensitive situations resulting from a wide range of requests questions and problems directed toward the assigned office executive s and or team Appropriately prioritizes addresses and or identifies the level of urgency and escalates May be authorized to speak on behalf of the assigned executive s in certain limited circumstances May be expected to develop draft or produce advanced memos correspondence and reports on behalf of the office assigned executive s and or team May review those drafted by the executive s direct reports or other support staff for accuracy Sets up filing organizational procedures Is an intermediate to advanced user of standard business software word processing e-mail spreadsheets etc May review and analyse complex data assist with expense management and development of budgets accounts payables receivables on behalf of the office executive s and or team Liaises with the executive s and direct reports to prepare budget presentations for review and use by the assigned executive s Completes billing and expense activities manages supply orders and resolves associated issues on behalf of the office executive s and or team Work may also require proficiency in standard activities within a professional discipline e g Human Resources Finance etc and may require a degree in the relevant discipline No direct reports May serve as a support team lead assigning activities to other support staff and checking work completion May also provide advice training to new or less experienced team members Effective collaboration and communication skills are required including information exchange with internal and external contacts Tact diplomacy and confidentiality are essential skills based on the level of internal and external contacts Responsible for facilitating the full range of administrative activities for one or more executives at Level S who are responsible for leading a small business unit or group May additionally or separately support a moderate to large team approximately 10 individuals In certain circumstances e g small branch offices the incumbent may manage general office administration Responsible for the timeliness quality and accurate completion of own work as well as effective collaboration with leadership and the executive s direct reports wider team on behalf of the executive Priority is on daily weekly work but will be responsible for executing longer term work projects as requested Contributes towards achievement of team goals and maybe assigned a mix of short to long-term projects or initiatives Has significant latitude to adjust daily work routines as needed Exercises autonomy in anticipating and troubleshooting a range of issues as they arise BNY Mellon is an Equal Employment Opportunity Affirmative Action Employer Minorities Females Individuals with Disabilities Protected Veterans Our ambition is to build the best global team - one that is representative and inclusive of the diverse talent clients and communities we work with and serve - and to empower our team to do their best work We support wellbeing and a balanced life and offer a range of family-friendly inclusive employment policies and employee forums Bachelors degree with 5 years of total work experience as an Admin Assistant to Sr leadership At BNY Mellon our inclusive culture speaks for itself Heres a few of our awards Fortune Worlds Most Admired Companies Top 20 for Diversity and Inclusion Bloombergs Gender Equality Index GEI Disability IN - 100 score 100 Best Workplaces for Innovators Fast Company Human Rights Campaign Foundation 100 score Corporate Equality Index CDPs Climate Change A List Our Benefits BNY Mellon offers highly competitive compensation benefits and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy We provide access to flexible global resources and tools for your lifes journey Focus on your health foster your personal resilience and reach your financial goals as a valued member of our team along with generous paid leaves that can support you and your family through moments that matter BNY Mellon is an Equal Employment Opportunity Affirmative Action Employer - Underrepresented racial and ethnic groups Females Individuals with Disabilities Protected Veterans BNY Mellon is an Equal Employment Opportunity Affirmative Action Employer Minorities Females Individuals With Disabilities Protected Veterans Our ambition is to build the best global team - one that is representative and inclusive of the diverse talent clients and communities we work with and serve - and to empower our team to do their best work We support wellbeing and a balanced life and offer a range of family-friendly inclusive employment policies and employee forums BNY Mellon