Facility Manager

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward The Facilities Manager will have responsibility for the management of a wide range of issues from strategic contracts management to input on day-to-day operations and be directly responsible for managing Soft services operations at site This Facilities Manager will be highly familiar with the service structure including responses to requests for assistance on Facilities Management issues from client staff and arrangements pertaining to all operating expenditures This position will form a part of the team that will provide a professional value-focused service aimed at meeting or exceeding the client expectations Lead the JLL management team in the delivery of facility management services Ensure that the maintenance services are delivered in line with the contractual commitments and within budgets Define the technical commercial terms and conditions define the operational scope and develop tender documents for Annual Maintenance Contracts Develop Service Level Agreements and assist the Jones Lang LaSalle procurement department in closing Service Level Agreements between Jones Lang LaSalle and its vendors Evaluate the team deployed by Vendors on site to ensure correct level and scale of resources Assess Service Levels and Performance Indicators with the AON representative and define the mechanism to assess the performance levels of various subcontractors Assess performance of the subcontractors based on performance assessment criteria as agreed jointly between AON Jones Lang LaSalle and its subcontractors Setting annual goals for generating savings in area of such as energy and cost of maintenance operations Ensure compliance of minimum wages acts for payments and statutory compliance through specialist professionals Maintain all records related to the performance of facility management operations on AON site Ensuring that the subcontractors are meeting their commitments on scheduled delivery of trainings Ensure that the subcontractors have a planned structured and solution based approach to the delivery of maintenance services Analyze call outs to understand trends undertake strategic initiatives to minimize the same Scheduled cross feedback from subcontractors and AON staff on our process to improve services level satisfaction in organization Train team members on all Quality policies procedures Audit sub contractors on quality of materials upkeep of the site Review the performance of Jones Lang LaSalle staff and conduct performance appraisals from time to time Interface with the Jones Lang LaSalle s HR department and the Operations Manager and make recommendations for the future trainings given to the site facility management team Prepare and review the preventive maintenance register on a monthly basis and update the same to Jones Lang LaSalle Operations Manager Analyze call outs to understand trends undertake strategic initiatives to minimize the same Liaison with the client Finance team Interface with client and Jones Lang LaSalle finance department to raise client billing invoicing and follow up with the client representatives for the payments Develop MIS reports for Jones Lang LaSalle s management team and necessary client reporting Chair the monthly progress meeting during the absence of operations manager Duties are in accordance with the Scope of Work include General Administration Management - Client Business Unit Liaison - Team management including Vendor team onsite personnel - Prepare submit and review Monthly Report to client - Preparation and submission of management reports analysis as and when required by client - Expense tracking oversight and invoice management - Assistance to Client - FM for preparation of Annual Budget - Formulation and implementation of Policies Procedures Including Annual Update of Operations Manual - Delphi update Maximo implementation and management Property Services Routine Ad-Hoc Maintenance - Oversee operation and maintenance of facilities M E matters housekeeping conference rooms resolving operational issues etc Operational Risk Management - Update and implement Emergency Response plan drills etc as required - After office hours facilities assistance response - Operational Audits and Compliance - Escalation of Incidents Problems Vendor Contractor Management - Evaluate Vendor Procurement Contracts Administration Management Moves Adds Change Management MAC - Oversee office churn internal box moves Location On-site -Gurugram HR Scheduled Weekly Hours 40 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL