Job Opening For Executive Assistant

2 days ago

Surat Gujarat, India Kaapro Management Solutions Full time

Job Title Executive Assistant to Director Location Surat Reporting To Director Job Summary We are seeking a highly organized proactive and professional Executive Assistant EA to provide comprehensive support to the Director The role requires excellent communication scheduling and coordination skills along with the flexibility to travel and manage logistics efficiently Key Responsibilities Calendar Scheduling Manage the Director s calendar appointments and meetings ensuring effective time utilization Travel Management Organize and coordinate all travel arrangements including flights accommodation visas local transportation and itineraries Communication Act as the point of contact between the Director and internal external stakeholders managing calls emails and correspondence with professionalism Meeting Support Prepare agendas coordinate materials take notes and follow up on action items Event Booking Management Handle reservations bookings meetings conferences hotels restaurants etc as required Documentation Maintain records prepare reports presentations and ensure confidentiality of sensitive information Travel with Director Accompany the Director for business trips client meetings or events providing on-ground support and ensuring smooth execution Task Coordination Assist with personal and professional tasks to ensure seamless work-life balance for the Director Requirements Bachelor s degree preferred 1 years of experience as an EA PA to senior management Strong organizational and multitasking skills Excellent written and verbal communication Proficiency in MS Office Word Excel PowerPoint Outlook Flexibility to travel frequently in Surat at short notice High degree of professionalism discretion and integrity Role will include both personal and professional activities pertaining to director

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