Team Secretary

1 week ago

Gandhinagar, India befree Global Full time

Job Title : Team Secretary / Administrative Assistant Overview We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members. Responsibilities - Make travel arrangements for team members such as booking flights, cars, and hotel reservations. - Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference. - Prepare and draft letters, reports, agendas, and papers for meetings. - Inputs and updates information in databases and spreadsheets. - Assist in data entry, generating reports, and compiling information as required by the team. - Assist in drafting and collating pitching material. - Support team members with MS Word, PowerPoint and Excel based tasks. - Ensure reports and outputs are in line with formatting standards. - Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies. - Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues. - Prepare precise targeted e-marketing emails. - Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations. - Arrange and execute post and courier services. - Answer phone calls, respond to emails, and handle correspondence on behalf of the team. - Handle computer/database (KF Database, Contacts Register, Hub). - Maintain correct contact information on People Search for the department. - Other tasks as required. Skills and Qualifications - Minimum of 3 to 5 years proven experience as an Administrative Assistant, Secretary, or similar role. - Excellent interpersonal and communications skills. - Professional, pleasant and confident manner in making and receiving phone calls. - Strong organizational and problem-solving abilities. - Ability to take initiative and work proactively. - Ability to work through periods of high workload. - Ability to maintain and improve filing systems. - Attention to detail and a high level of accuracy. - Ability to maintain confidentiality and handle sensitive information. - Strong team player with the ability to build relationships. - Flexibility, adaptability, and a co-operative attitude. - Understanding of regional business culture and regulations. - Software: Microsoft Office programs (Excel, PowerPoint, Outlook and Excel) to an advanced level including mail merge. - Language skills: Fluency in English, written and verbal. Status: Permanent Type: Full time Working days: Monday to Friday

  • Team Secretary

    1 week ago

    Gandhinagar, India befree Global Full time

    Job Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...

  • Team Secretary

    1 week ago

    Gandhinagar, India befree Global Full time

    Job Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...

  • Team Secretary

    1 week ago

    Gandhinagar, India befree Global Full time

    Job Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...

  • Team Secretary

    1 week ago

    Gandhinagar, India befree Global Full time

    Job Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...

  • Team Secretary

    1 week ago

    Gandhinagar, India befree Global Full time

    Job Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...

  • Team Secretary

    1 week ago

    Gandhinagar, India befree Global Full time

    Job Title : Team Secretary / Administrative Assistant Overview We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members....

  • Team secretary

    7 days ago

    Gandhinagar, India Befree Global Full time

    Job Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...

  • Team Secretary

    7 days ago

    Gandhinagar, India befree Global Full time

    Job Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...

  • Team Secretary

    1 week ago

    Gandhinagar, India befree Global Full time

    Job Title : Team Secretary / Administrative Assistant Overview We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members....

  • Team Secretary

    1 week ago

    Gandhinagar, India befree Global Full time

    Job Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...