Team Secretary
3 days ago
Job Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members.Responsibilities- Make travel arrangements for team members such as booking flights, cars, and hotel reservations.- Organize and maintain documents, records, and files (including emails, reports, letters, schedules, forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference.- Prepare and draft letters, reports, agendas, and papers for meetings.- Inputs and updates information in databases and spreadsheets.- Assist in data entry, generating reports, and compiling information as required by the team.- Assist in drafting and collating pitching material.- Support team members with MS Word, PowerPoint and Excel based tasks.- Ensure reports and outputs are in line with formatting standards.- Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.- Control and maintenance of team diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners and colleagues.- Prepare precise targeted e-marketing emails.- Liaise with internal and external accounts departments as required for raising of invoices, travel and expense reporting and other items. Ensure files adhere to audit regulations.- Arrange and execute post and courier services.- Answer phone calls, respond to emails, and handle correspondence on behalf of the team.- Handle computer/database (KF Database, Contacts Register, Hub).- Maintain correct contact information on People Search for the department.- Other tasks as required.Skills and Qualifications- Minimum of 3 to 5 years proven experience as an Administrative Assistant, Secretary, or similar role.- Excellent interpersonal and communications skills.- Professional, pleasant and confident manner in making and receiving phone calls.- Strong organizational and problem-solving abilities.- Ability to take initiative and work proactively.- Ability to work through periods of high workload.- Ability to maintain and improve filing systems.- Attention to detail and a high level of accuracy.- Ability to maintain confidentiality and handle sensitive information.- Strong team player with the ability to build relationships.- Flexibility, adaptability, and a co-operative attitude.- Understanding of regional business culture and regulations.- Software: Microsoft Office programs (Excel, PowerPoint, Outlook and Excel) to an advanced level including mail merge.- Language skills: Fluency in English, written and verbal.Status: PermanentType: Full timeWorking days: Monday to Friday
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Team Secretary
2 days ago
Gandhinagar, India befree Global Full timeJob Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...
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Team Secretary
3 days ago
Gandhinagar, India befree Global Full timeJob Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...
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Team Secretary
3 days ago
Gandhinagar, India befree Global Full timeJob Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...
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Team Secretary
2 days ago
Gandhinagar, India befree Global Full timeJob Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...
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Team Secretary
2 days ago
Gandhinagar, India befree Global Full timeJob Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...
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Team Secretary
3 days ago
Gandhinagar, India befree Global Full timeJob Title : Team Secretary / Administrative Assistant Overview We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members....
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Team Secretary
22 hours ago
Gandhinagar, India befree Global Full timeJob Title : Team Secretary / Administrative Assistant Overview We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members....
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Team Secretary
2 days ago
Gandhinagar, India befree Global Full timeJob Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...
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Team secretary
2 days ago
Gandhinagar, India Befree Global Full timeJob Title : Team Secretary / Administrative AssistantOverviewWe are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff...
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Team Secretary
2 days ago
Gandhinagar, India befree Global Full timeJob Title : Team Secretary / Administrative Assistant Overview We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members....
