Lead - Hydrocarbon Payable

Job Description Job Description Key Responsibilities - Invoice Processing and Verification - Monitor proper analysis and processing of invoices by processors, ensuring quality verification and document readiness. - Ensure timely analysis and processing of invoices by reporting team members. - Verify invoices against PO terms, statutory requirements, DOA, bill transmittal instructions, ledger positions, and IDT/DT remarks. - Take necessary action for MSME vendors with overdue invoices, including IDT vetting and coordination with payment team. - Arrange explanations from users for delayed invoice submissions, including urgent payments. - Clear vendor accounts immediately post quality check if invoices are against advance payments. - Ensure approvals are in place for GST expensing on time-barred invoices and interest payments under RCM - Guide reporting team members on daily operational issues and policy understanding. - Ensure invoices are raised on vendors immediately upon debit, in line with GST requirements. - Ensure timely update of unique identification numbers for documents accounted outside DMS. - Strengthen and regulate internal controls and systems to improve productivity. - Ensure correct entries are processed when reversals occur. - Review of Security Deposits, retention and Payment Blocks - Review open security deposits and retention amount due for payment in books and initiate necessary actions. - Regularly review invoices on hold due to internal reasons or user instructions and follow up for resolution. - Communicate with users on incomplete invoices and ensure prompt accounting post-defect clearance. - Respond to vendor queries and review pending items with processors. - MIS Preparation - Review open items and escalate for timely accounting. - Prepare MIS on vendor liabilities and follow-up actions. - Prepare MIS related to accounts payable activities and ensure timely communication. - Accounts Closing Activities - Ensure all invoices received by month-end are analysed, processed, and verified before book closure. - Provide necessary details to the provisions team for unaccounted invoices. - Execute additional closing activities as assigned. - External and Internal Audit - Respond promptly to internal and external audit communications. - Provide requested details, including those related to IFC controls, in a timely manner. - Other Activities - Conduct sample-based scrutiny of expense ledgers. - Perform critical reviews of high value invoices Responsibilities Key Responsibilities - Invoice Processing and Verification - Monitor proper analysis and processing of invoices by processors, ensuring quality verification and document readiness. - Ensure timely analysis and processing of invoices by reporting team members. - Verify invoices against PO terms, statutory requirements, DOA, bill transmittal instructions, ledger positions, and IDT/DT remarks. - Take necessary action for MSME vendors with overdue invoices, including IDT vetting and coordination with payment team. - Arrange explanations from users for delayed invoice submissions, including urgent payments. - Clear vendor accounts immediately post quality check if invoices are against advance payments. - Ensure approvals are in place for GST expensing on time-barred invoices and interest payments under RCM - Guide reporting team members on daily operational issues and policy understanding. - Ensure invoices are raised on vendors immediately upon debit, in line with GST requirements. - Ensure timely update of unique identification numbers for documents accounted outside DMS. - Strengthen and regulate internal controls and systems to improve productivity. - Ensure correct entries are processed when reversals occur. - Review of Security Deposits, retention and Payment Blocks - Review open security deposits and retention amount due for payment in books and initiate necessary actions. - Regularly review invoices on hold due to internal reasons or user instructions and follow up for resolution. - Communicate with users on incomplete invoices and ensure prompt accounting post-defect clearance. - Respond to vendor queries and review pending items with processors. - MIS Preparation - Review open items and escalate for timely accounting. - Prepare MIS on vendor liabilities and follow-up actions. - Prepare MIS related to accounts payable activities and ensure timely communication. - Accounts Closing Activities - Ensure all invoices received by month-end are analysed, processed, and verified before book closure. - Provide necessary details to the provisions team for unaccounted invoices. - Execute additional closing activities as assigned. - External and Internal Audit - Respond promptly to internal and external audit communications. - Provide requested details, including those related to IFC controls, in a timely manner. - Other Activities - Conduct sample-based scrutiny of expense ledgers. - Perform critical reviews of high value invoices Qualifications Knowledge - Educational Qualifications & Certifications: - Postgraduate in MBA / CA - Relevant (Functional/Level) & Total Years of Experience: - Minimum 4-8 years and relevant industry experience. Skills - Functional Skills: - Accounting & Commercial Skills - Commercial and tax laws and financial planning and control - IT literate, Ability to effectively use ERP package (SAP FICO Module), Microsoft Office (Word, Excel, Outlook) - Behavioural Skills: - Good team working and team building skills. - Comfortable working independently with minimal supervision, adaptable, a team player and flexible with the ability to multitask. - Effective Communication and Interpersonal Skills - Conflict resolution - Result oriented