▷ [02/11/2025] Accounts Receivable Specialist

WE ARE HIRING As an AVASO employee, you will be part of a global organization that provides IT Services to big national as well as international clients across multiple industries. We are an IT solution provider with coverage in more than 170 countries as well as global distribution capabilities. We have a proven track record of success in providing best-of-breed technology solutions to enterprises of all sizes, including some of the world's largest brands. AVASO offers you an excellent growth opportunity with a strong global company and good money. Website: - https://www.avasotech.com/ Position Summary The Subject Matter Expert (SME) – Accounts Receivable (AR) is responsible for ensuring the accuracy, efficiency, and timeliness of the organization's receivables management processes. The SME acts as a bridge between finance operations, billing, project teams, and management — driving process standardization, compliance, and continuous improvement within the AR function. This role demands a deep understanding of end-to-end order-to-cash (O2C) processes, strong analytical acumen, and the ability to ensure adherence to company policies and client contractual terms. Location: Mohali (Punjab) Employment Type: Full Time Experience: 5+ Years Shift: General Shift Key Responsibilities (Derived from KRAs) Billing and Invoicing Management - Audit and verify completeness of billing for all projects (including ad-hoc ones). - Ensure accurate and timely billing based on project milestones, deliverables, or time and material (T&M) contracts. - Guarantee that all billings are completed within the defined cut-off dates and submitted to clients promptly. - Maintain the Monthly Billing Audit Tracker to ensure 100% accuracy and compliance. PO and Contract Management - Ensure Purchase Orders (POs) and contracts are properly documented, tracked, and renewed before expiration. - Maintain and update the PO Tracker with follow-up status and renewal timelines. - Liaise with sales, project, and procurement teams to resolve PO-related issues proactively. Project Transition and Setup - Facilitate seamless financial transitions during onboarding of new projects, ensuring billing, contract, and PO details are in place. - Support project teams in setting up billing models, formats, and documentation requirements for each engagement. Query and Email Management - Monitor and respond to all queries and emails received on the AR mailbox within stipulated timelines. - Ensure efficient assignment, resolution, and closure of client communications and internal escalations. Reporting and Analytics - Update and publish weekly report and other AR-related reports with 100% accuracy. - Track and report key performance indicators (KPIs) related to collections, DSO (Days Sales Outstanding), and billing cycle efficiency. Process Improvement and Compliance - Identify areas for process enhancement and contribute to updating SOPs and workflow documentation. - Drive initiatives to automate manual tasks, improve efficiency, and strengthen internal controls. - Support internal and external audit activities with required documentation and explanations. Strategic Tasks - Prepare Billing Models and assist management in forecasting and revenue recognition. - Undertake special assignments such as AR system upgrades, dashboard improvements, or reconciliations as directed by the Finance Head or CFO. - Execute any other tasks assigned, ensuring delivery within the agreed timelines. Other Responsibilities - Manager Collections and cash application and AR aging management. - Month-end and year-end closing activities, ensuring accuracy of revenue recognition and AR balances. - Act as a subject matter advisor for AR policies and system functionalities (e.g., ERP, SAP). - Collaborate with cross-functional teams (sales, delivery, and legal) to resolve billing disputes or escalations. Key Skills and Competencies - In-depth knowledge of Accounts Receivable and Order-to-Cash processes. - Strong understanding of GST/Sales Tax, TDS/With holding Tax and other statutory compliances in billing and collections. - Excellent command of MS Excel and ERP/SAP systems. - Analytical thinking, problem-solving skills, and process orientation. - Excellent communication and stakeholder management abilities. Qualifications & Experience - Bachelor's degree in Commerce, Accounting, or Finance (Master's preferred). - 5-6 years of experience in AR, Billing, or Finance operations, with at least 1 year in a senior or SME role. - Experience in service-based or project-driven industries preferred.