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Work Experience: 0 - 3 years Location: Hyderabad, Telangana (Balanagar area) Job type: Full-time, permanent, on-site About Vir Innovations We are a product development company headquartered in Hyderabad, specializing in defence technology and the Internet of Things (IoT). Our primary focus is on developing advanced systems in the fields of computer vision, robotics, and fire control systems. We are a product development company and our objective is to create products that are innovative and can match up in the new era of accelerated technological progress. Our vision is to create a better everyday life for many people, by delivering smarter alternatives to existing devices in sectors ranging from defence to consumer electronics. Why Join Us? At Vir Innovations, we are a team of driven pioneers working together to create meaningful impact. Our diverse professionals, brought together from different cultures and backgrounds across the country, share a common goal: to innovate and contribute to national security through cutting-edge technology. Our core values: Passion, Integrity, Innovation, Quality, and Growth form the foundation of our vibrant culture. These pillars guide us as we build groundbreaking solutions that inspire creativity and foster collaboration. When someone joins Vir Innovations, one steps into an environment that empowers to: - Learn and Grow: Gain new skills and knowledge while working on projects that challenge and inspire. - Innovate and Lead: Contribute to cutting-edge advancements in robotics, automation, and defence technologies. - Make an Impact: Be part of something bigger your work here directly or indirectly strengthens national security. We believe in providing equal opportunities to talented individuals from all backgrounds and experiences. If someone is passionate about technology, innovation, and making a difference, Vir Innovations is the place for him. Shape the future of technology with us. Join our team and embark on a career that truly matters Job Summary Vir Innovations is looking for an enthusiastic and proactive HR & Operations professional who can support in overall business operations by managing day-to-day tasks & administrative needs with functions such as, cooperate with different departments for project management, support in HR activities such as talent acquisition & retention, administration and improve processes, procedures and policies of the organization. Candidates with prior experience or understanding of operations within the Defence, Robotics, or Technology Development domain will be given preference. Ultimately, the HR & Operations Associate will coordinate across various departments to ensure smooth administrative, operational, and HR functioning of the organization. Responsibilities 1. Human Resource Management - Lead end-to-end recruitment process in coordination with concerned department heads, especially for technical and engineering positions. - Assist in planning employee career growth, rewards & recognition, performance management, employee satisfaction, using KPIs, KRAs and OKRs. - Update internal databases (e.G. attendance and leave management, employee records). - Prepare and maintain HR documents such as offer letters, employment agreements & contracts, experience letters, and onboarding materials. - Revise organization policies and address employee-related queries. - Performing additional relevant tasks as assigned by the management. 2. Operations & Administration - Performing administrative duties, including follow-up calls, scheduling appointments, arranging travel & accommodations and process expense forms. - Organize and maintain organization database & personnel records. - Design and implement new processes & procedures for efficient operations. - Support in inventory management & organizational keep up. - Liaise with external partners, like college placement officers, insurance vendors and ensure compliance with legal and company regulations. - Assist in basic accounting tasks such as bookkeeping and maintaining expenditure records. 3. Project Coordination - Ensure proper project documentation and record keeping such as drafting emails & proposals, preparation of presentations, progress reports, quotations, generating purchase orders, invoices, delivery challans and other necessary documents. - Act as a liaison between the in-house team, contractors, subcontractors, vendors, clients and other stakeholders. - Execute procurement process starting from purchase requisition to receiving the material. - Schedule, organize, and take minutes for project meetings. - Ensure smooth communication and the flow of information within the project team. - Track project progress against schedules and budgets, providing regular updates to the team. - Take lead in setting up logistics & delivery of projects. Skills required: 1. Strong initiative, ownership, and ability to work independently. 2. Excellent communication, interpersonal, and listening skills. 3. Strategic and analytical thinking, with strong problem-solving ability. 4. Networking and conflict management skills. 5. Well versed in Microsoft Office Suite (Word, Excel, PowerPoint) and HRMS & project management tools (e.G., Zoho, Asana, MS Project, ClickUp). 6. Strong organizational and multitasking abilities. Desired Candidate profile: 1. Prior experience in HR, operations, or project coordination roles within the Defence, Robotics, Engineering, or Technology Development sectors is highly desirable. 2. Keen interest in business operations aligned with company objectives. 3. Open-mindedness and eagerness to learn new tools, technologies, and processes. 4. Ability to manage and coordinate a team of 25+ employees. 5. Strong analytical and decision-making skills. 6. Ability to quickly learn and implement organization-specific tools and software. 7. Proficiency in MS Office applications (Word, Excel, PowerPoint). 8. Excellent organizational and prioritization skills. 9. Strong written and verbal communication skills. 10. Bachelor’s or Master’s degree in BBA/MBA/Operations Management or a relevant field. Net Pay Offered: Up to INR 5.0 LPA, subject to skills and experience. Note: To apply for this opportunity, you may also email your resume to hr@virinnovations.in with the email subject as "Application for HR & Operations Specialist Role".