Purchase Executive

Job Title: Purchase Executive - Marine & Industrial Automation Location: Marol, Mumbai (On-site) Reports to: Manager - Procurement (Kanishk Kumar Ray) About Aeliya Marine Tech: Aeliya Marine Tech is a leading supplier of marine and industrial automation equipment, serving global customers across UK, US, Canada, Europe, and Asia. Based in Bhavanagar with operations in Ahmedabad and a warehouse in Tansa and starting operations in Mumbai now. We specialize in sourcing high-quality marine automation, industrial automation, PLCs, processors, instrumentation, and heavy electrical. We're rapidly expanding our procurement team to unlock massive untapped market potential and scales our operations significantly. The Opportunity: Join our newly formed Mumbai procurement team and work with a diverse range of marine and industrial automation products. You'll be sourcing from new markets, overseas suppliers, stockists, and directly from industrial and marine automation companies - giving you exposure to strategic procurement across multiple channels and geographies. What makes this role exciting: - Global Exposure: 85% of our business is international (UK, US, Canada, Netherlands, Singapore, Turkey, Italy, Germany) - Unique Products: Work with specialized marine automation, industrial controls, PLCs, instrumentation, and heavy electricals - High Growth: Rapidly scaling company with massive career growth opportunity - Impact: Help convert 160+ daily unfulfilled customer queries into sales - Learning: Exposure to new market development, overseas procurement, and international sourcing Key Responsibilities: Procurement Operations (60%) - Handle daily procurement requisitions from sales team for unavailable inventory items - Source marine and industrial automation products from multiple channels: - New market vendors and suppliers (domestic and international) - Overseas manufacturers and authorized distributors - Stockists and dealers of marine/industrial automation equipment - Direct procurement from industrial and marine automation companies - OEM/brand principals and their authorized channels - Generate RFQs based on customer specifications and technical requirements - Validate product specifications, compatibility, and quality parameters - Obtain competitive quotations from multiple suppliers across different geographies - Negotiate pricing, payment terms, credit periods, and delivery schedules - Process Purchase Orders and track order fulfillment - Coordinate international shipments and import documentation when required Vendor Management (25%) - Identify and onboard new vendors/suppliers across different sourcing channels - Develop new market sources - explore untapped suppliers and regions - Conduct vendor validation and due diligence (genuineness, reliability, quality, financial stability) - Build and maintain strong relationships with suppliers for repeat sourcing - Evaluate vendor performance on quality, pricing, delivery timelines, and responsiveness - Develop contingency supplier networks for critical product categories - Attend vendor meets, trade shows, and industry events for networking Data & Analysis (10%) - Maintain accurate procurement records in Excel and upcoming ERP system - Track procurement metrics: conversion rates, average procurement time, order values - Analyze repeat customer queries to identify high-demand products for proactive stocking - Monitor supplier pricing trends and market intelligence - Provide regular reports on procurement performance to Manager Cross-functional Collaboration (5%) - Work closely with Sales team to understand customer requirements - Coordinate with QC team for quality verification of procured items - Collaborate with Warehouse team for inventory planning and logistics - Support Finance team with vendor documentation and payment processing - Liaise with Logistics/Import team for international procurement coordination Must-Have Qualifications Education - Bachelor's degree in Business Administration, Commerce, Science, or Engineering - Diploma in Mechanical/Electrical/Electronics is highly preferred Experience - 3-5 years of hands-on B2B procurement experience - Mandatory: Experience in Marine industry OR Industrial automation OR Electrical/Electronic equipment procurement - Proven track record of vendor development and negotiation - Experience with multi-channel sourcing (not just catalogue buying) - Exposure to new vendor identification and market development Technical Knowledge - Working knowledge of marine automation equipment, industrial controls, or electrical/electronic instrumentation - Ability to read technical specifications, datasheets, and equipment catalogues - Understanding of product compatibility, substitutions, and technical equivalents - Basic knowledge of marine/industrial automation brands (ABB, Siemens, Schneider, Allen Bradley, etc.) Skills - Advanced MS Excel (Pivot tables, VLookup, data analysis) - MS Word and PowerPoint for documentation and presentations - Basic understanding of ERP systems (training will be provided) - Strong analytical and problem-solving abilities - Excellent negotiation and vendor management skills - Clear verbal and written communication in English - Ability to work independently and meet deadlines - Comfortable with international communication (email, calls with overseas suppliers) Good-to-Have Qualifications - Knowledge of international procurement and import procedures (Incoterms, LC, customs clearance) - Experience in overseas sourcing (China, Europe, USA, Southeast Asia) - Familiarity with marine equipment brands and industrial automation manufacturers - Working knowledge of Power BI or data visualization tools - Prior experience in fast-growing or startup environments - Understanding of marine certifications and compliance requirements What We're Looking For (Behavioral Traits) - Hustle & Initiative: Self-starter who can hunt for products across multiple channels and geographies - Quick Learner: Ability to rapidly understand diverse technical products - Relationship Builder: Natural at building trust with vendors and internal teams - Problem Solver: Creative in finding solutions when standard channels don't work - Results-Oriented: Driven by conversion rates and closing deals - Adaptable: Comfortable with ambiguity and changing priorities in a growth environment - Persistent: Doesn't give up easily when sourcing difficult-to-find items Key Performance Indicators (KPIs) - Procurement conversion rate (target: 10-15% of assigned requisitions) - Average time from requisition to quote generation - Number of new vendors/sources on boarded per month - Cost savings achieved through negotiation - Customer satisfaction on fulfilled orders (quality and delivery) - Success rate in sourcing from new markets/overseas suppliers What We Offer - Competitive compensation package - Opportunity to be part of a high-growth company's expansion journey - Learning and development in specialized marine and industrial automation markets - Direct exposure to international business operations - Career progression to senior procurement roles as the company scales - Collaborative work environment with direct access to leadership Selection Process 1. Resume screening 2. HR Round 3. Technical Round with Manager - Procurement (Kanishk Kumar Ray) 4. Final discussion with Management 5. Offer roll out How to Apply Apply through LinkedIn or send your resume to: hr@aeliyatech.com Subject Line: "Application - Purchase Executive - Marine Procurement" Note: Only shortlisted candidates will be contacted. We appreciate your interest in joining Aeliya Marine Tech.