(Apply in 3 Minutes) Facility Executive

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Provide general overall Facility Management services including continuous monitoring of facility Work with property managers to handle routine property management operations including procurement of property supplies and services issuing purchase orders managing bid requests and service construction contracts and processing of accounts payable and accounts receivable Primary Responsibilities Administrative Function Assist Facility Management Team with tactical planning for the team s goals and objectives Provide facility specific assistance to the project management team as needed or requested Manage and maintain small facility management tasks as assigned Coordinate special events in support of client or JLL Provide support for meetings and conference room reservations as needed and directed Assist with the coordination and scheduling of maintenance activities Communication and Relationship Coordination Provide general overall facility management services including continuous monitoring of office facility Act as an interface with client visitors and guests Ensure appreciate follow up with customers Provide direction information to vendors facilities staff and service providers as required to ensure excellent coordination execution of work within client environment with minimal disruption Compliance Properly and effectively administer and maintain all security systems Assist with budgetary requests analysis and reporting Assist with researching analyzing and reporting budget variances Job Requirements Education Associates degree in facilities management building business or other related field or equivalent work experience bachelor s degree preferred Executive - Soft services will be responsible for managing all aspects of day to day service delivery in Client during the shift He She also will be accountable for proper usage and functionality of the technologies implement at site Roles Responsibilities Mailroom Operations To provide management advice on Mailroom for escalated issues during the shift To ensure immediate response to all priority calls from employees during the shift and follow escalation process Front Office Operations To take rounds of front office lobby area rest rooms to ensure a high standard of housekeeping upkeep Housekeeping Operations Attending the shift briefing To ensure housekeeping muster deployment and ensure acknowledgment on the register for and penalties comments for the improvement in housekeeping services To ensure that the housekeeping in-charge of the facility is being updated on the client s VIP visits To ensure that the housekeeping related issues are discussed with housekeeping supervisors and ensure there is an action and tracking for the issue closure To ensure a facility walk through to check on all rest rooms breakout area workstations meeting rooms cabins common areas development areas for the quality of the housekeeping services Identification on time closure and reporting of snags To discuss and assist facility manager on monthly basis on the vendor performance matrix Ensure all the housekeeping calls are closed on priority and within TAT without escalations General Operations Facility upkeep To ensure upkeep of breakout area reprographic equipment s at all times and take necessary actions as required To go for facility walk around and ensure Walk around map Guide is followed and maintained To adhere to Client Policies Processes procedures and also the statutory documents To adhere to Client SLA KPI as agreed with JLL To assist Facility Manager in all such ISO Internal External audits that happen at Client and ensure necessary documentation are done To coordinate with engineering team for any issues that need help Organizing induction program for all TPV JLL staff Plan train TPV staff on Client policies and requirements Important and VIP client visits to be coordinated with Events team and should be managed without escalations Should have complete knowledge functionality of tools Should govern overall pest control carpet maintenance Wellness room Ambulance Indoor plants Recreation room and Gym activities Should participate and manage half yearly fire drill All daily weekly and monthly reports to be shared on time All the relevant checklist to be governed and maintained as per requirement Adopt to all the new implemented initiatives Handling of EHS incidents on priority and communicating the same as per escalation matrix Answering the employee query on phone and replying mails Follow the escalation process matrix for any incident issues 100 Store inventory stock Location On-site -Bengaluru KA Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL