Office Admin
7 days ago
Job Description Responsibilities: - Office Supplies Management: Manage all requirements related to printing and stationery, ensuring adequate stock levels and timely procurement. - Travel & Accommodation: Handle comprehensive travel and accommodation arrangements for employees during their official travel, including domestic ticket and vehicle bookings. - Housekeeping & Registers: Oversee the housekeeping team and manage various registers, such as inward/outward courier logs, ensuring accuracy and organization. - Onboarding Administration: Manage the administrative aspects of employee onboarding, ensuring a smooth welcoming process for new hires. - Fixed Asset Management: Maintain an accurate fixed asset register for all office assets, tracking their acquisition, location, and depreciation. - Vendor Management: Handle vendor relationships, including periodic AMC (Annual Maintenance Contract) renewals, ensuring timely service and favorable terms. - Invoice & Petty Cash Processing: Process vendor invoices efficiently and manage petty cash, maintaining accurate records and reconciliations. - Branch Setup & Upkeep: Manage the setup and ongoing upkeep of branch offices, ensuring they are well-maintained and functional. - Project & Event Support: Assist the Head HR Admin in any new projects, events, or office-related initiatives. - Travel Policy Adherence: Ensure strict adherence to the company's travel policy for all employee travel arrangements and event logistics. - Event Coordination: Coordinate official travels, office picnics, and any other company events, managing all logistical aspects. - Hotel Bookings: Manage all hotel bookings for employees and company guests. - Ad-hoc Activities: Undertake any other administrative activities as assigned by the management. Required Skills: - Knowledge of managing printing and stationery requirements. - Experience in managing travel and accommodation arrangements for employees. - Ability to manage housekeeping teams and maintain various registers (e.g., courier). - Capability to handle the administrative part of onboarding. - Proficiency in maintaining fixed asset registers for office assets. - Experience in vendor management, including AMC renewals. - Skills in vendor invoice processing and petty cash management. - Ability to manage branch setup and upkeep. - Willingness to assist the Head HR Admin in new projects/events. - Strong understanding and adherence to travel policies. - Experience in making travel arrangements (tickets/vehicles) and managing hotel bookings. - Excellent organizational and communication skills.
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