HR Assistant

About the Role: We are seeking an enthusiastic and resourceful HR Assistant who thrives in a dynamic, mission-driven environment. This role is perfect for someone who wants to build a career in human resources while contributing to meaningful social impact. You'll be the support system that keeps our talent acquisition and HR operations running smoothly—from that first candidate call to coordinating interviews to supporting our internal team's HR needs. We need someone who understands that in the development sector, we do more with less, and brings a positive, solution-oriented attitude to every task. Key Responsibilities: Recruitment Support - Post job openings on various job portals, social media platforms and relevant channels - Screen incoming applications and create shortlists based on job requirements - Conduct initial telephonic screening calls with candidates to assess basic fit - Coordinate and schedule interviews with candidates and interview panel members across locations - Maintain candidate database and track recruitment pipeline in organized manner - Send timely communication to candidates regarding application status, interview schedules, feedback - Coordinate pre-joining formalities including background verification, document collection, offer letter processing Coordination & Scheduling - Schedule internal meetings for HR team and cross-functional discussions - Coordinate with team members across different office locations for various HR activities - Arrange logistics for interviews—venue, video call links, panel availability - Support onboarding coordination for new joiners HR Operations Support - Assist in maintaining employee records, attendance data and leave documentation - Support HR Executive with employee engagement activities and internal communications - Help prepare HR reports, trackers and presentations as needed - Coordinate with vendors for HR-related services (background verification, training programs, etc.) - Handle routine HR queries from employees and provide basic information Documentation & Administration - Maintain organized filing systems for recruitment records, employee files and HR documentation - Prepare offer letters, appointment letters and other standard HR documents - Update and maintain HR trackers, databases and information systems - Support audit and compliance requirements with timely documentation Essential Qualifications: - Graduate/Post-graduate in Human Resources, Psychology, Social Work or related field - 1-3 years of experience in HR/recruitment role, preferably in NGO/development sector - Good communication skills in English and Hindi (written and verbal) - Basic proficiency in MS Office (Word, Excel, PowerPoint) - Familiarity with job portals (Naukri, LinkedIn, etc.) Must-Have Traits & Skills: - NGO sector understanding - appreciation for mission-driven work and awareness that we operate with resource constraints while maximizing impact - Can-do, will-do attitude - doesn't say "this is not my job"; willing to pitch in wherever needed with a positive spirit - Excellent phone presence - warm, professional and articulate during candidate calls; represents organization well - Strong organizational skills - juggles multiple schedules, follows up persistently, doesn't let things slip through cracks - People-oriented approach - genuinely enjoys interacting with diverse people and helping them - Attention to detail - ensures accuracy in documentation, scheduling and communication - Proactive mindset - anticipates needs, takes initiative, doesn't wait to be told everything - Flexibility - adapts to changing priorities and handles last-minute schedule changes gracefully - Patience & empathy - understands that candidates and employees may have questions and concerns that need patient handling - Confidentiality - maintains discretion with sensitive HR information - Positive energy - brings enthusiasm to work and maintains optimistic outlook even during busy periods What Makes a Candidate Stand Out: - Experience recruiting for diverse roles in social sector (field staff, program managers, administrative roles) - Understanding of development sector roles and typical candidate profiles - Experience coordinating with remote/field teams across multiple locations - Familiarity with HRIS or applicant tracking systems - Basic understanding of labor laws and HR compliance - Social media savvy for talent sourcing What This Role Offers You: - Opportunity to build strong HR foundation in a values-driven organization - Exposure to end-to-end recruitment cycle and diverse HR functions - Chance to interact with passionate professionals committed to social change - Learning environment where initiative and eagerness to grow are valued - Experience working in a sector where your work directly contributes to social impact What We're Looking For: We need someone who understands that NGO work isn't a 9-to-5 job with unlimited resources—it's about passion, purpose and making things happen despite constraints. If you're the person who: - Gets excited about finding the right talent for meaningful work - Doesn't get flustered when three interviews need rescheduling on the same day - Can make a great first impression on candidates with warmth and professionalism - Brings solutions, not just problems - Believes that attitude matters as much as aptitude ...then we'd love to hear from you