11/03/2025) Executive Assistant

4 weeks ago

Bengaluru, Karnataka, India Placement Partners Consulting Full time
Job Description

Hiring Executive Assistant to Director for a leading commercial real estate company. You will provide high-level administrative support, ensuring the smooth operation of the Managing Director's office. This role demands a highly organized and proactive individual with exceptional communication skills, capable of managing a wide range of tasks with discretion and professionalism.

Roles and Responsibilities:

- Administrative Support: Manage the Managing Director's calendar, schedule meetings, and handle travel arrangements. Ensure all appointments and commitments are met promptly and efficiently.
- Communication: Act as the primary point of contact between the Managing Director and internal/external stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality.
- Document Preparation: Prepare reports, presentations, and other documents as required. Ensure accuracy and attention to detail in all documentation.
- Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Project Management: Assist in managing key projects and initiatives, ensuring deadlines are met and deliverables are of high quality.
- Office Management: Oversee the smooth functioning of the Managing Director's office, including maintaining office supplies, managing expenses, and coordinating with other departments.
- Confidentiality: Handle sensitive information with the highest level of discretion and integrity.
- Event Planning: Assist in organizing company events, board meetings, and other important functions.
- Relationship Management: Build and maintain positive relationships with clients, partners, and other key stakeholders.

Requirement:

- Education: Bachelors degree in business administration, Management, or a related field is preferred.
- Experience: Minimum of 5 years of experience as an Administrative Assistant or in a similar role, preferably in the coworking or real estate industry.
- Male candidate preferred due to travelling, which will part of the role.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Should be ready to travel with the Managing Director as and when required
- Should be tech-savvy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- Ability to handle multiple tasks and prioritize effectively.
- High level of discretion and confidentiality.
- Proactive and self-motivated.
- Adaptable and able to thrive in a fast-paced environment.
- Professional demeanor and appearance.

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