Executive Assistant

3 weeks ago

Chennai, Tamil Nadu, India Wizaltia HR Solutions Full time
Job Description

About the Company:

We are aleading innovator in the skincare and derma industry, dedicated to advancing dermatology through science-driven solutions. As we continue to grow, we are seeking an Executive Assistant to support our Founder/Managing Director. This role is ideal for a proactive, adaptable professional with an e-commerce background who thrives in a dynamic, fast-paced environment.

Role Summary:

As the Executive Assistant to the Founder/Managing Director, you will play a critical role in streamlining daily operations, facilitating communication, and handling key administrative tasks. You will be responsible for supporting the Founder in achieving business goals and ensuring efficient functioning across various business activities. This role requires someone highly organized, detail-oriented, and eager to learn and adapt within a fast-evolving e-commerce landscape.

Key Responsibilities:

Calendar & Schedule Management:Oversee and organize the Founder's calendar, schedule meetings, and manage travel arrangements to ensure efficient time management.

Communication & Correspondence:Act as the first point of contact, managing emails, calls, and other communications on behalf of the Founder. Draft and edit correspondence and documents as needed.

Project Coordination:Assist in the planning, execution, and follow-up of special projects, including cross-functional initiatives that impact various areas of the business.

Meeting Preparation:Prepare agendas, coordinate materials, and take minutes for meetings. Ensure follow-ups on actionable items and maintain timelines.

Research & Reporting:Conduct research on industry trends, competitors, and potential business opportunities. Prepare reports and presentations as required.

Confidentiality & Discretion:Handle sensitive information with the utmost discretion, maintaining confidentiality in all communications and documents.

Office & Administrative Support:Manage daily office needs, maintain filing systems, and coordinate with other departments to support business objectives.

Adaptability & Learning:Stay current with e-commerce trends and contribute innovative ideas to support the Founder's strategic goals. Demonstrate a willingness to adapt and take on new responsibilities as the business grows.

Qualifications:

Bachelor's degree in Business Administration, Management, or a related field.

Experience:Minimum 3+ years as an Executive Assistant, ideally with experience in e-commerce, retail, or tech-driven environments.

Skills:

oProficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana).

oExcellent written and verbal communication skills.

oStrong organizational and time-management skills, with a high level of attention to detail.

Learning Orientation:Eagerness to learn, adapt, and take on diverse challenges in a fast-paced environment.

Preferred Skills:

Background in e-commerce or tech-driven businesses.

Ability to create presentations, spreadsheets, and reports with precision and professionalism.

Experience with data analysis tools or financial modeling is a plus.

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