▷ (Immediate Start) Executive Assistant to Principal

Job Description Purpose of Role Reporting to the Principal, this role plays a vital part in supporting the leadership and operational efficiency of Sancta Maria International School. We are seeking a dedicated and experienced Executive Assistant with 23 years of professional experience, preferably within an international school or academic institution. About Sancta Maria Sancta Maria International School is an international curriculum, co-educational day school in Hyderabad. The school is part of the Saint Mary's Educational Society, founded in 1982. Founded in 2010, we are a Cambridge Pathway School offering a seamless progression from Cambridge Early Years to Grade 12. Sancta Maria is also a Cambridge-approved Professional Development Centre offering a range of Cambridge-assessed qualifications in teaching and learning. Our vision is to unlock the potential of every learner for a better world. We value our community relationships with parents and families, and together, we do the best for our children as partners and critical friends. Sancta Maria is driven by the motto In Omnia Excellentia, which means Excellence in Everything. ISP Principles Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately. Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others. Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community. Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools. Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement. Key Responsibilities - Ensure all the documents related to Principal's office are properly maintained and updated regularly. - Responsible for the Principal's office correspondence. - Organise and maintain a record of appointments for the Principal. - Will be the single point of contact for fixing appointments of Principal with students, staff, parents, management, or any other members of SMIS, SMESPL & ISP. - Be proactive in assisting with long and short-term planning, managing the Principal's diary, providing alerts in relation to the school calendar events, the Principal's other responsibilities and appointments. - Assemble papers for meetings and have a working knowledge of issues, prepare minutes, monitor and follow up actions as appropriate. - Prepare correspondence, reports, memoranda, notices, policies and procedures on all matters relating to the school, staff and students as assigned by the Principal. - Coordinate with the Admin team for all requirements placed by academic staff. Follow up with them until the requirement is met and fulfilled. - Support the Principal's leadership team as required. - Work with all school officials on tasks set by the Principal. - Support teaching staff and admin staff as required. - Maintain the confidentiality of all information. - Help and coordinate with respective events in organising major events at school. - Receive visitors on behalf of the Principal and make them welcome until the Principal is available. - To be up to date about the policies and procedures followed at school. - Fulfill other responsibilities and conduct other activities as directed by the Principal. Skills, Qualifications And Experience - Post Graduate degree or equivalent qualification in any stream. - 2-3 years of experience as Executive Assistant to the Head of Organisation or any member of Management - Excellent verbal and written communication skills. - Proficiency in spoken and written English. - Excellent organisational skills and attention to detail. - Excellent time management skills with a proven ability to meet deadlines. - Ability to function well in a high-paced and at times stressful environment. - Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. - Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. - Ability to organise, multitask and prioritise. - Has communication and relationship networking skills. - Is professional, proactive and resourceful. ISP Commitment to Safeguarding Principles ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history. ISP Commitment to Diversity, Inclusion, and Belonging ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background, or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.