Strategic Executive

3 weeks ago

Mumbai, Maharashtra, India The Travel Library Full time
Job Description

Strategic Executive

Location: Mumbai Reporting to: Founder & MD, The Travel Library Type: Full-time | On-site

Role Overview

The Strategic Executive will serve as the operational backbone of The Travel Library, supporting the Founder in day-to-day administration, client coordination, vendor communications, and internal workflow management. This role demands a poised, detail-oriented professional who thrives in a high-touch luxury environment and understands the nuances of working with UHNWIs, elite brands, and global tastemakers.

Key Responsibilities

Executive Support

Manage Founders calendar, travel schedules, and meeting coordination

Prepare polished executive summaries, presentations, and branded documents

Handle confidential communications with discretion and professionalism

Administrative Excellence

Oversee office operations, vendor follow-ups, and internal documentation

Maintain organized digital filing systems and MIS dashboards

Track expenses, invoices, and client/vendor payments with precision

Client & Vendor Liaison

Coordinate with luxury hospitality partners, venues, and service providers

Draft and refine WhatsApp/email communications in brand tone

Ensure timely follow-ups and seamless client experience

Workflow & Brand Alignment

Assist in proposal formatting, visual refinement, and branded templates

Support internal team with tools for tracking bookings, finances, and deliverables

Uphold brand standards across all touchpoints internally and external

Ideal Profile

Education : Graduate in Business Administration, Hospitality, or Communications

Experience : 35 years in EA/Admin roles, preferably in luxury, travel, or hospitality

Communication Impeccable written and verbal skills; polished, client-facing demeanor

Aesthetic Sense Strong eye for detail, formatting, and brand-aligned presentation

Tech Skills : Proficient in Excel, PowerPoint, Google Workspace; MIS familiarity a plus

Personality Calm under pressure, proactive, discreet, and highly organized

What Youll Gain

Exposure to elite clientele and luxury brand collaborations

Hands-on experience in bespoke travel and event curation

Opportunity to grow within a visionary, excellence-driven atelier

A culture of refinement, creativity, and empowerment

The Travel Library | Mumbai, India | www.thetravellibrary.in | [Confidential Information]

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