Associate Manager

Job Description

Manager Accounts Receivables Management

Job Purpose

Responsible for the overall accounts receivables management, including:

- Debtors reconciliation
- Outstanding dues statement preparation
- Monitoring receipts accounting
- Bank reconciliation
- Service tax compliance
- MIS reporting and audit coordination

The role focuses on maintaining financial accuracy, reducing the company's DSO, and ensuring timely financial reporting and compliance.

Organisation Chart

Key Accountabilities & Performance Indicators

Interest on Delayed Payments

- Calculate interest recovery for delayed payments.
- Generate and ensure delivery of interest debit notes.
- Reconcile interest dues and address customer queries.

Key Performance Indicators:

- Interest debit note generation by 15th of the subsequent month.
- Delivery of debit notes to customers within 4 days.
- Posting of debit notes in SAP within 2 days.
- Timely reconciliation and query resolution.
- Accurate interest reporting to commercial team.

Monitoring Receipt Accounting & Bank Reconciliation

- Oversee 2500+ transactions monthly in INR and USD (total receipts exceeding INR 5000 crores annually).
- Ensure accuracy in receipts accounting, including date, amount, and customer details.
- Check and book forex fluctuations.

Key Performance Indicators:

- All cheques deposited on the next working day.
- Daily collection reports sent to management.
- Accurate receipt accounting within 2 days.
- Timely month-end income booking.
- Bank reconciliation completion for ICICI2685 and clearing open items monthly.
- No open items exceeding three months.
- Follow-ups with commercial team for unidentified payments over six months.
- Regular clearing of open SAP items upon receipt of invoice-wise payment details.

Service Tax Compliance

- Reconcile service tax deposited with revenue for return filing.
- Reconcile service tax payable with outstanding debtors.
- Deposit service tax on advances monthly before SAP closure.

Key Performance Indicators:

- Timely half-yearly reconciliation for service tax return filing.

Audit Coordination

- Prepare and review debtors schedules, variance analysis, and bad debt provisions.
- Ensure compliance with revised Schedule VI.
- Secure management approval for bad debt provisions.
- Facilitate audit and query resolution.

Key Performance Indicators:

- Debtors schedule completed within 2 days after SAP closure.
- Timely provisioning of bad debts per company policy.
- Subsequent realization reports prepared quarterly.
- Audit schedules completed and queries addressed within defined timelines.

MIS & Reporting

- Provide MIS data on receivables to various departments.
- Prepare CEO review reports (GCM/BCM ATRs).
- Generate and circulate Debtors Turnover Days report monthly.
- Report Electricity & Water dues status fortnightly.
- Provide Air India dues movement MIS monthly.

Key Performance Indicators:

- MIS reports delivered by the 10th of the month.

External Interactions

- Concessionaires & JV Partners
- Airlines
- Statutory, Revenue & CAG Auditors

Internal Interactions

- Commercial Department & Top Management
- SAP Team (Process Improvement)
- Management Assurance Group (Internal Audits)
- Compliance Team (Tax Regulations)

Financial Dimensions

- Managing total receipts exceeding INR 5000 crores annually.
- Overseeing more than 25,000 transactions per year.
- Handling average debtors of INR 600 crores monthly.

Other Dimensions

- Direct reports: 3 staff members.
- Managing INR 800 crores in receivables.

Education Qualifications

- CA (Chartered Accountant)
- SAP Knowledge
- Proficiency in MS Office

Relevant Experience

- 5 years of relevant experience, 7 years total in financial operations.