Paralegal Admin

Job Position: PARALEGAL ADMIN NEEDED FOR ARCHITECTURAL METAL / SIGNAGE / GLASS Shift Timings: 8:00 AM TO 6:00 PM Eastern Standard Time Zone Job Location: PERMANENT WORK FROM HOME. Job Summary: The Paralegal Admin will provide comprehensive legal and administrative support by handling contract review, legal research, and documentation, while managing calendars, meetings, and executive communications. They have to ensures legal compliance across projects and will support various legal matters such as accounts receivable, job site incidents, and union regulations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Responsibilities: · Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements. · Communication Liaison: Act as the point of contact between executives and stakeholders, managing inboxes and ensuring smooth communication. · Meeting Support: Prepare agendas, attend meetings, and take accurate minutes for executive-level discussions. · Contract Review & Management: Review, draft, and negotiate contracts such as NDAs and non-compete agreements, ensuring compliance with legal and regulatory requirements. · Legal Case Follow-Up: Monitor ongoing litigation, follow up on legal matters, and provide timely updates to management. · Accounts Receivable Legal Support: Assist with legal follow-up on outstanding receivables, including preparing legal notices and pursuing non-payment or contract breaches. · Legal Correspondence: Draft grievance letters, legal responses, and manage legal notices received. · Union and Labor Law Compliance: Handle union-related legal matters and ensure compliance with labor laws. · Job Site Legal Matters: Overseeing job site incidents, managing claims, and addressing workers' compensation or disability cases. · Audit, Tax, Insurance, and Legal Documentation: Prepare and manage legal, tax, and insurance documents, ensuring timely submission to authorities. · Compliance & Alignment: Ensure legal and regulatory alignment across all projects and departments. · Claims & Legal Interventions: Support legal claims, assist in negotiations, and help manage settlements. · Project Management: Coordinate and oversee cross-departmental projects, ensuring deadlines and objectives are met. · Document Preparation & Filing: Draft, review, organize, and maintain reports and documents with up-to-date filing systems. · Research: Conduct research and summarize key insights for decision-making. Qualifications · Associate’s or Bachelor’s degree in Legal Studies, Paralegal Studies, or a related field. · 2+ years of paralegal experience, preferably in the construction or related industry. · Strong knowledge of construction contracts, insurance regulations, and legal compliance. · Familiarity with labor laws, union regulations, and job site incident protocols. · Proven administrative experience supporting senior-level executives. · Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal research tools. · Excellent organizational, communication, and time management skills. · Ability to handle confidential matters with discretion and professionalism. · Strong attention to detail, with the ability to manage multiple tasks simultaneously. · Flexibility and adaptability in a fast-paced environment. Who we Are: With over 50 years of experience, we are one of the leading architectural fabricators in the United States. We have completed countless projects with major contractors, developers, architects, and designers. We continue to set new standards for high-quality architectural fabrication. Our specialties include: - Signage - Architectural Metal & Glass - Custom Lighting Our Markets: New York City, Boston, Washington DC, and Los Angeles We work with the following Materials: ● Aluminium ● Stainless Steel ● Steel ● Brass / Bronze ● Glass ● Stone ● Acrylic / Plastics ● Polymers ● Lexan ● Woods We have the following Departments: ● Art Department ● Engineering Department ● Waterjet and Laser Cutting ● CNC Machining ● Metal and Plastic Forming & Fabricating ● Vinyl Plotting ● Digital Printing ● Screen Printing ● Engraving ● Etching ● Painting ● Installation We manufacture and supply the following products: ● Signage / Signs ● Handrails ● Guardrails ● Elevator Surrounds ● Glass Walls Systems ● Steel Barriers ● Fabricated Steel ● Structural Steel ● Column Cladding Systems ● Wall Cladding Systems ● Ornamental Metals ● Miscellaneous Metals