Administration Coordinator
2 weeks ago
Job Description
Hiring For Administration Coordinator
Company Overview
Gallagher & Mohan is a distinguished firm providing financial analysis, marketing, accounting, and legal support within the commercial real estate sector. We partner with private equity investors, developers, fund managers, and brokers across the U.S. and European markets. Known for our precision, responsiveness, and collaborative problem-solving, we deliver world-class support services to enable our clients success in transactions ranging from $20 million to $500 million+.
Role Overview
As an Administration Coordinator, you will play a key role in ensuring seamless operational and administrative support across the organization. You will be responsible for data management, report preparation, coordination with partner teams, and handling client communication. This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Roles & Responsibilities
- Data & Database Management: Perform accurate data entry, maintenance, and development with internal databases.
- Template Maintenance: Maintain and update templates for reports, letters, and client deliverables.
- Report Compilation: Prepare draft and final reports, ensuring accuracy and consistency with details such as addresses, project numbers, and dates.
- Team Coordination: Work with the Partner Associate Team to provide engagement letters, report templates, and historical documentation.
- File Management: Maintain project files on company server and FTP site for easy access and compliance.
- Communication Handling: Manage heavy communication via email and phone with professionalism and timeliness.
- Flexibility: Work overtime if needed to meet deadlines and support business operations.
- Other Duties: Perform additional administrative and coordination tasks as assigned.
Requirements Skills, Knowledge & Abilities
- Attention to Detail: Strong accuracy and thoroughness in all administrative tasks.
- Time Management: Ability to prioritize multiple tasks and manage competing deadlines effectively.
- Communication: Excellent written and verbal communication skills.
- Teamwork: Ability to work both independently and collaboratively with internal teams.
- Technical Proficiency: Skilled in Microsoft Word, Excel, and Adobe Acrobat.
Qualifications & Physical Requirements
- Education: High School Diploma or equivalent.
- Experience: 24 years of experience in a fast-paced office environment.
- Language Skills: Must be able to read, write, speak, and comprehend English clearly.
- Communication: Strong ability to communicate in person and over the phone.
- Physical Requirements: Visual acuity to read printed and digital information; frequent bending, reaching, standing, walking, sitting, pushing, and pulling as part of daily tasks.
Job Details
- Title: Administration Coordinator
- Department: Administration/Operations
- Employment Type: Full-Time, Permanent
- Location: Remote (India)
- Shift Timings: PST/CST (U.S. Time Zones)
At Gallagher & Mohan, you will be at the center of our operations, supporting both internal teams and clients with precision and efficiency. This role offers the opportunity to contribute to a global firm, grow within a collaborative environment, and play a vital part in ensuring smooth business processes.
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