Executive Assistant to Chief Executive Officer

3 days ago

Vadodara India Siox Global, LLC Full time

Job Description Executive Assistantto the CEO, Siox Global, LLC Location: Vadodara, GJ, India/ US Shift / On Premises (No WFM) Position Overview The Executive Assistant (EA) provides high-level administrative support tothe CEO, managing daily operations, strategic initiatives, and confidential matters. This role requires strong decision-making skills, organizational expertise, and the ability to act as a trusted advisor to leadership. Key Responsibilities 1. Administrative Support & Operations Manage executive calendars, scheduling meetings, and prioritizing commitments. Coordinate travel arrangements, expense reports, and logistics for events. Prepare and edit correspondence, presentations, and reports. Serve as a liaison between executives, staff, and external stakeholders. 2. Decision-Making & Strategic Support Analyze and prioritize incoming requests, making decisions on behalf of executives when appropriate. Assess the urgency and importance of tasks, redirecting or escalating as needed. Contribute to decision-making by researching issues, summarizing key insights, and presenting recommendations. Oversee project deadlines, ensuring deliverables align with executive priorities. 3. Communication & Relationship Management Draft and review internal and external communications. Facilitate communication between departments, ensuring smooth workflow. Represent executives in meetings and decision-making when required. Manage confidential and sensitive information with discretion. 4. Project & Process Management Lead and coordinate special projects, tracking progress and outcomes. Optimize office processes and workflow for efficiency. Identify and implement productivity tools and solutions. Qualifications & Skills Bachelor's degree preferred; equivalent experience considered. 5+ years of executive assistant or similar experience. Strong decision-making and problem-solving abilities. Proficiency in Microsoft Office, Google Workspace, and project management tools. Excellent verbal and written communication skills. Ability to multitask, prioritize, and work independently in a fast-paced environment. Decision-Making Authority Prioritize executive schedule based on urgency and strategic importance. Approve or decline meeting requests and travel plans. Make judgment calls on handling confidential information. Act on behalf of the executive in certain communications and operational decisions.

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