Travel Operations Specialist

is the leader in AI-powered data security Over 13 600 enterprise customers including over 85 of the Fortune 100 and nearly 70 of the Global 500 rely on Cohesity to strengthen their resilience while providing Gen AI insights into their vast amounts of data Formed from the combination of Cohesity with Veritas enterprise data protection business the company s solutions secure and protect data on-premises in the cloud and at the edge Backed by NVIDIA IBM HPE Cisco AWS Google Cloud and others Cohesity is headquartered in Santa Clara CA with offices around the globe We ve been named a Leader by multiple analyst firms and have been for Innovation Product Strength and Simplicity in Design and Want to join the leader in AI-powered data security Who We Are We re on a mission at Cohesity to drive operating efficiency in our procurement and travel operations organization Having tripled the size of our travel program in the last year we are focused on optimizing Cohesity s travel and expense investment and managing business travel through a unified global program How You ll Spend Your Time Here This operations professional will collaborate daily with cross-functional partners and Cohesity s travellers to manage business travel planning and booking ensure compliance with company policy manage travel expense deliver positive traveller experience analyse and apply real time data to make meaningful behaviour changes Key responsibilities include Travel POC Serve as primary point of contact for travel-related support and emergencies Training Develop and deliver training as needed for Cohesity s travelers Support Provide ongoing support to travelers during trip planning booking and traveling solutioning issues as they arise to ensure a consistent product is delivered globally Policy Draft policy language as needed maintain policy documents and advise employees on travel policies procedures and visa requirements ensuring company guidelines are met Compliance Monitor and manage travel bookings for compliance and reporting System Maintenance Ensure traveler profiles and preferences are accurate and up to date in the platform to streamline booking processes Duty of Care Stay informed on travel advisories international regulations and emerging technologies to ensure traveler safety and support Reporting Partner with data analytics lead to generate and analyze spend and booking data to identify traveler behavior and cost savings opportunities Vendor Management Collaborate and partner with global booking partner to improve traveler experience and enhance system configuration where needed Support Sourcing team as may be needed to vendor supplier management negotiation and contracting We d love to talk with you if you have many of the following Five years relevant travel and operations experience Effective time and work-load management ability to manage daily projects while prioritizing higher return initiatives Experience with travel management systems online booking platforms and expense solutions Exceptional organization skills with ability to manage multiple priorities deadline and complex itineraries for travelers Excellent verbal and written communications skills to interact effectively with travelers vendors internal departments and executive team members requiring support Strong customer service skills with the ability to anticipate needs and provide a high level of service Strong ability to troubleshoot and resolve travel-related issues and emergencies quickly and efficiently Agile with ability to adapt to changing situations learn new technologies and work effectively in a fast paced environment Keen eye for detail to ensure all travel arrangements are accurate and complete for travelers Ability to flex work schedule supporting global travelers as needed in peak travel periods and or global events Demonstrated ability to leverage AI tools to enhance productivity streamline workflows and support decision making We re a small team with a lot to accomplish If you thrive in a team environment have a can-do attitude and are motivated by transformation we re looking for you Data Privacy Notice for Job Candidates For information on personal data processing please see our Equal Employment Opportunity Employer EEOE Cohesity is an Equal Employment Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by law If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact us at 1-855-9COHESITY or for assistance In-Office Expectations Cohesity employees who are within a reasonable commute e g within a forty-five 45 minute average travel time work out of our core offices 2-3 days a week of their choosing Interested candidates based outside of the designated areas are welcome to apply provided they have the right to work in the job location