[06/09/2025] Executive Assistant

1 week ago

Ahmedabad India FyndBridge Consultants & Advisors Full time

Job Description

For one of our client in Higher Education

Responsibilities

- Manage ongoing projects and initiatives, coordinating and tracking them as required by the Vice Chancellor and ensuring their completion as well as successful implementation, thereby handing them over to the relevant people/functions/activities to take them further.
- Provide ongoing analyses of institutional planning efforts and conduct or oversee special initiatives and projects as needed to ensure that the Vice Chancellors initiatives and the university&aposs priorities are administered at the highest level with timely and accurate completion.
- Manage the calendar, travel management, and regular communication.
- Coordinate regular university affairs, including planning and coordinating with various stakeholders.
- Take down meeting minutes (Board of Governors, Board of Management, Academic Council, etc.), and process and circulate the minutes to all stakeholders.
- Preparing reports and documents as necessary.
- Responding to emails and attending to external and internal queries in a timely manner.
- Regularly update the Vice Chancellor on daily activities in the office.
- Ensuring the safety and security of all the properties in the office.
- Exercises initiative and independent judgment in the office&aposs daily activities and manages the staff in the office of the Vice Chancellor.
- Provides confidential administrative support to the Vice Chancellor, including but not limited to the preparation of correspondence, reports, presentations, emails, calls, and visitors.
- Oversees and monitors confidential projects assigned to the administration of the Vice Chancellor.

Key Skills

- Excellent Project Management skills
- Discreet and able to manage a contemporary technology-driven office. - Have an eye for detail, multi-tasker with great follow-up skills.
- Highly organised and proactive, able to think independently and act efficiently. Meets deadlines most of the time without any reminders.
- Extremely polished and professional written & verbal communication skills. - Ability to take charge of activities in collaboration with various stakeholders and execute tasks effectively.
- Facility with software and building databases and scalable administration systems.
- Possess strong interpersonal and human skills.
- Possess strong analytical and coordination skills.
- Self-motivated, resilient, and highly responsible person.

Qualifications

- MBA or Post Graduate in any discipline with a minimum of 10 - 12 years of work experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organised, detail-oriented, and able to multitask with great follow-up skills
- Strong written and verbal communication skills

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