Workplace Coordinator/fe Soft

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Title Workplace Coordinator FE Soft Services Business unit Integrated Facilities Management Reporting to Workplace Manager Key stakeholders Nil Direct reports Nil Duties responsibilities - Site operations management - Monitoring of Housekeeping related activities - Arrangement of all consumables and supplies for Client VIP visits - Interfacing with the pest control for carrying out the pest control activities at the facility - Monitoring the mail room activities - Preparing the Daily Weekly and Monthly reports - Ensuring all compliance audit documents are submitted by vendor in compliance audit site - Interacting with the housekeeping vendor - Taking facility rounds and find out snags and raising Corrigo tickets for the same - Follow up and close the corrigo tickets logged as per SLA - Effectively manage ground team to ensure an on time deliverable system - Routine inspection of all services to ensure performance measures are being maintained - Support the Assistant Workplace Manager in all administrative functions security issues and Workplace services and any other administrative functions deemed by Client - Ownership of the day-to-day administration including reports generation of the inventory tracker - Briefing all the housekeeping mailroom staff during shift deployment and communicate the priorities of the day and address complaints - Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions - Communicate to the Assistant Workplace Manager all incidents issues and pending problems - Take rounds of the workplace regularly and fill Don t Walk By and share email to all team - Identify issues at workplace and initiate immediate rectification actions - Monitoring cafeteria kitchen cleanliness vending machines stock maintenance and all-time availability of the same - Monitoring the food vendors at site - Soft services stores and stocks to be maintained as per standards - Indent monthly requirements for soft services as per the month s budget - Involve in Vendor staff Training Development - Manage concierge requests from client through office boy - Manage laundry - Maintain artifacts asset register on quarterly basis - Vendor grooming and real time monitoring of services and periodic reviews and maintain performance evaluation on monthly basis - Ensuring vendor background checks are maintained on regular basis - Implementation of EHS HSSE initiatives in the site - Drive the EHS HSSE compliance programme in the managed facility - Ensure Client and JLL EHS HSSE requirements are full implemented and complied with - Identify Risk assessment and put controls and inform the line manager - Incident management reporting to be done Performance objectives - Provide Superior Client Service weighting 50 - Initiative or Process Improvement in Functional Area weighting 40 - Personal and Professional Development weighting 10 What this job involves Prioritising the facilities needs Working with both the facilities manager and the assistant facilities manager you ll oversee the property s day-today operations and ensure that all administrative functions security issues and facility services are covered Likewise you ll strive for continuous improvement in the process You ll also keep an eye out on the property s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine Likewise you ll manage supply and service contracts as approved by clients In addition you ll help mitigate risks by taking part in emergency evacuation procedures and handling crisis management and business continuity plans You ll also be on top of health and safety issues that may arise and actively participate in reviewing them Also part of your mandate is to monitor the property s budget As the person in charge you ll make sure that there s enough petty cash to support operations You ll also see to it that vendor invoice processes comply with standards Going above and beyond expectations Client satisfaction is second nature to the person in charge In this role you ll take on difficult issues and seek out opportunities to improve operations You ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements In addition you ll carry out routine service audits to ensure that the team maintains its overall performance You ll also be in charge of creating stock reports meeting minutes and monthly management reports to the clients Sound like you To apply you need to have Strong knowledge of property operations Key skills - Team handling experience - Should have good working knowledge on soft services - Computer Knowledge - Should have good communication skills Employee specification - Candidate should have 3-5 years experience in IFM Facilities Soft Services Admin Playing a key role the ideal candidate holds a degree in business or hotel and building management and at least three to five years experience in facilities management You must also demonstrate good working knowledge in occupational safety as well as aptitude in client-centric operations Solid background in team management Are you an adept leader with a proven track record in managing a team Are you capable of effectively rolling out improvement plans Do you possess superior communications and reporting skills If these soft skills are your areas of expertise then we are more than thrilled to have you aboard What we can do for you At JLL we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site -Pune MH Scheduled Weekly Hours 54 Job Tags Hiring If this job description resonates with you we encourage you to apply even if you don t meet all the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL