Only 24h Left Executive Administrative Assistant IV, Legal and Government Relations

Job Description

About our group:

Seagate's Legal and Government Relations team is represented by a group of smart, diverse, dynamic, motivated, and collaborative professionals situated in our offices around the globe. We are a cross-functional team with expertise in a variety of legal specialties and in government relations to assist the business as it navigates the complex legal and geopolitical operating environment worldwide.

We are seeking an Executive Administrative Assistant to provide high-impact support to the Vice President of Global Government Affairs and the Associate General Counsel for Intellectual Property, Data Governance, and Litigation, while partnering closely with the Director of Legal Operations on department-wide processes and tasks.

About the role - you will:

- Own complex calendars for the VP of Global Government Affairs and the Associate General Counsel for Intellectual Property, Data Governance, and Litigation coordinate travel, expense reports, and other daily support needs.
- Schedule and support external meetings, including with collection of briefing materials, liaising with senior executive calendars, and coordination with global Seagate sites for VIP visits
- Assist with the billing and budget process, including using billing software, assisting with accounts payable, and maintaining budget tracking spreadsheet(s)
- Assist with the onboarding of vendors and new employees

- Assist with the contract and document signature process, including through automated tools such as DocuSignAssist in the management of service of process
- Maintain team SharePoint pages, distribution lists, and document repositories, support data entry and data integrity projects
- Work with full range of Microsoft suite tools in preparation of requested documents
- Build productive and collegial working relationships internally and externally

- Show flexibility as workloads fluctuate and be ready and willing to assume additional projects/work from others on the team as needed

About you:

- Embody excellence and professionalism in all aspects of your work, including verbal and written communication

- Dependable, organized, detail oriented, with excellent follow-up skills

- Proven ability to prioritize, manage deadlines, and handleprivileged/sensitive informationwith discretion.
- Self-starter with the ability to identify areas that need attention or improvement

- Excellent critical thinking and problem-solving skills

- Ability to work in a fast-paced, always changing environment

- Tech savvy and adept at grasping new concepts

Your experience includes:

- Demonstrated experience supporting executives

- Interacting and communicating at all levels within the organization, including executive, clients and internal customers

- Excellent computer skills, including high proficiency in Microsoft Office Suite (including Outlook, Word, Teams, PowerPoint, SharePoint, Smartsheet's, etc.)

- ERP software, preferably SAP

- Bachelor's degree and/or equivalent experience

You might also have:

- Experience with Adobe PRO
- Experience using AI tools, in particular Microsoft Copilot

Salary: The estimated base wage range for this position is $29.03 - $42.30 /hr. The individual base wage is based on work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits: Seagate offers comprehensive benefits to its eligible employees, including, but not limited to, medical, dental, vision, and life insurance, short- and long-term disability, eligibility to participate in discretionary bonus program, 401(k), employee stock purchase plan, flexible and dependent care spending accounts, and health care spending accounts. Seagate also offers paid time off, including 12 holidays, 120 hours of vacation, a minimum of 48 hours of paid sick leave, and 16 weeks of paid parental leave. The benefits for this position are based on a full-time schedule for a full calendar year and may differ depending on work location and tenure with the Company.

Location:

Location: Preferred: Bloomington, MN (hybrid), as this role will support East Coast executives. Longmont, CO (hybrid) is a secondary option. If needed, Remote work in the US will be considered.

Seagate is able to offer virtual employment for this position in the following states: AL, AZ, CO, CT, FL, GA, ID, IL, IN, KS, KY, MA, MD, MI, MN, MO, NC, NH, NJ, NM, NY, NV, OH, OK, OR, PA, SC, SD, TN, UT, VA, WA, WI, WY.

Travel: 10%

Location: Normandale, United States, Longmont, United States, Remote United States
Travel: Up to 10%

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