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21/02/2025) Executive Assistant

1 month ago

Jaipur, Rajasthan, India Lunawat Gems Full time
Job Description

Skills:
Calendar Management, Travel Coordination, Microsoft Office Suite, Expense Report Management, Project Management Tools, CRM Software, Event Planning, Communication Tools (e.g., Slack, Zoom),

Key Responsibilities

- Administrative Support: Manage and maintain executives&apos calendars, including scheduling meetings, appointments, and travel arrangements.
- Follow-Up Management: Proactively follow up on pending tasks, ensure deadlines are met, and communicate status updates to executives.
- Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, handling phone calls, emails, and correspondence.
- Meeting Preparation: Prepare agendas, materials, and presentations for meetings; take minutes and track action items.
- Project Coordination: Assist in coordinating and tracking the progress of ongoing projects and tasks.
- Document Management: Handle sensitive and confidential documents, ensuring they are filed and stored appropriately.
- Problem Solving: Anticipate challenges and proactively seek solutions, ensuring smooth operations in the executive&aposs day-to-day activities.

Key Skills And Qualifications

- Proven experience as an executive assistant or in a similar role.
- Exceptional follow-up and task management skills; ability to stay on top of multiple projects and deadlines.
- Strong organizational and time management abilities.
- Excellent written and verbal communication skills.
- Proficiency with office software (e.g., Microsoft Office, Google Suite) and project management tools.
- Strong attention to detail and the ability to prioritize tasks effectively.
- Ability to maintain professionalism, especially when handling confidential or sensitive information.
- Flexible and adaptable to changing work priorities.

Preferred Qualifications

- Bachelors degree or equivalent experience.
- Previous experience in a fast-paced environment or executive-level support role.