Administration Support

What makes this a great opportunitySuntory Global Spirits is a world leader in premium spirits with 5 5 billion in annual revenues and an ambition to become the World s Most Admired Premium Spirits Company We have a strong vision and strategy an incredible brand portfolio grounded in quality and craftsmanship an unwavering commitment to sustainability and top talent across the organization Known for its craftsmanship of premium whiskies including Jim Beamxc2xae Maker s Markxc2xae Basil Haydenxc2xae and Knob Creekxc2xae bourbons Japanese whiskies including Yamazakixc2xae Hakushuxc2xae Hibikixc2xae and Tokixe2x84xa2 and leading Scotch brands including Teacher s Laphroaigxc2xae and Bowmorexc2xae Suntory Global Spirits also produces leading IMFL brand Oaksmith in India We are focused on driving value across key priorities including American whiskey Japanese Spirits Scotch Tequila and Ready-to-Drink Headquartered in New York City Suntory Global Spirits is a subsidiary of Suntory Holdings which is world renowned for delivering quality and excellence across a range of products and categories For more information on our brands and commitment to social responsibility please visit www suntoryglobalspirits com and www drinksmart com Purpose of RoleWe are looking for a competent professional to provide administrative support in a well-organized and timely manner The incumbent shall be responsible for a wide array of duties laid out below The person will be required to work on a one-to-one basis on a variety of tasks The role requires occasional travel to our offices across India Role ResponsibilitiesStrong Vendor management for all regional offices Ensuring services like Cafeteria Car rentals Stationary Printing Courier Housekeeping other AMC s upkeep Oversight of MIS for regional offices through on ground resources Ensuring creation of Purchase Requisitions and release of Purchase orders contracts for all Admin related regional office dealings Maintenance of tracker of all commitments with respect to the above Timely accrual submission to Finance Routine vendor reconciliations and addressal of any gaps Timely Invoice processing for all regional office related Admin vendors Coordinate Employee engagement activities like birthday celebrations festivals etc in line with engagement calendar of Head office Monitor office regional office supplies and research advantageous deals or suppliers Develop and carry out an efficient and effective documentation and filing of all Blue prints office leases contracts including AMC s manually digitally Official custodian of inventory locations maintenance of important registers such visitors courier oversight and maintenance of attendance system Among other key activities CCTV footage monitoring adequacy of security arrangement oversight of AMCs Firefighting equipment of our offices will be of key focus First aid box to be fully equipped all the time Ensuring all important displays at designated places in the regional offices Co-ordination with Lunch vendor on Menu s for the month ensure hygiene levels Qualifications Minimum 4 years experience as an Executive Administration Graduate from a recognized University Strong Administration Communication MIS skills Excellent knowledge of MS Office Office management systems procedures Planning and time management skills Ability to multitask and prioritize daily workload Discretion and confidentiality