Office Manager-Global Software Company

3 weeks ago

Hyderabad, Telangana, India Expertiz in Full time
Job Description

Roles & Responsibilities:

- High level of integrity and discretion in handling confidential information and dealing with senior professionals inside and outside the organization.
- Work ethic accompanied by an ever-positive, get-it-done attitude.
- Sound judgment and flexibility to prioritize and handle multiple assignments at any given time.
- Working with the management team, the position also contributes organizational strategies, policies and practices.
- Improve the operational systems, support better management reporting, information flow and management, business process and organizational planning.
- Manage and increase the effectiveness and efficiency of Support Services (Finance, IT,Operations and HR), through improvements to each function as well as coordination and communication between support and business functions..
- Draft letters and other correspondence and support top management with materials for various stakeholder tasks & preparing agreements documents.
- Identifying dependable and cost effective vendors for various services and maintaining schedule of alternate vendors and vendor accounts, also responsible for releasing purchase order
- and handling purchase of materials.
- Maintaining petty cash and taking care of vendor payment.
- Ensure contracts are renewed of (websites) annually/as per the terms and conditions of the Contract.
- Monitor incoming emails and answer or forward as requiredand maintain databases such as mailing lists, contact lists etc.
- Meeting and greeting clients and visitors to the office.
- Organising business travel, itineraries, and accommodation for managers.
- Responsible for purchase orders and raising of purchase orders and invoice tracking.
- Updating, processing and filing of all documents.
- Handle all bank related tasks of company.
- Performs other related duties as assigned.

Attributes:

- Professional demeanour, utmost discretion and ability to maintain high level of confidentiality, very well organized, great attention to detail, team player, strong interpersonal skills, and willing to consistently work above and beyond the usual call of duty.

Required skills and qualifications:

- Proficient at all aspects of Microsoft Office including PowerPoint and Excel; Creating and modifying documents using Microsoft Office. superior writing skills; experienced with databases; very comfortable working with, interpreting, and reporting on financial information; and exceptional written, verbal, and interpersonal communication skills

Education:Bachelors degree required. Higher degree(s) is a plus.

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